On-Call / Casual Clerical Assistant (Receptionist)

On-Call / Casual Clerical Assistant (Receptionist)

The Canadian Union of Public Employees (C.U.P.E.) Local 37 is a non-profit organization.

We are the Union for the City of Calgary Outside Workers and several various Bargaining

Units. We are searching for an On-Call/Casual Clerical Assistant (Receptionist).

This is a fast-paced environment; therefore, a strong work ethic, excellent organizational and communication skills, and a high degree of accuracy and attention to detail are essential.

Qualifications:

The successful candidate must be able to demonstrate the following competencies:

▪ Strong working knowledge of Microsoft Office (Word, Outlook, Excel, and Publisher).

▪ Customer service orientated.

▪ High level of professionalism.

▪ Exceptional telephone skills.

▪ Ability to listen attentively and maintain composure.

▪ Tolerate stress (remain focused during distracting and stressful situations) and can deal with continuous interruptions.

▪ Strong attention to detail with organizational and problem-solving skills.

▪ Ability to handle multiple tasks in a busy environment.

▪ Exceptional written and verbal communication.

▪ Capable of working independently and possess great interpersonal skills.

▪ Ability to adapt to a continuously changing environment.

▪ Ability to work with a diverse group of people.

▪ Able to adjust actions in relation to others.

▪ Be a team player.

Responsibilities:

Duties include, but are not limited to:

▪ General reception duties (telephones / mail & couriers / greet members / scheduling
Executive Meetings, etc.).

▪ Maintain the general filing system and file all correspondence.
▪ Order and maintain office supplies.
▪ Maintain and update information in the member database system.
▪ Rental bookings.
▪ Clerical support to the Executive including advanced typing of memos, letters, reports, etc.
▪ Perform moderately complex clerical tasks accurately and efficiently.
▪ Other duties as assigned within reason.

Education/Experience:

▪ Post-secondary certificate/diploma from an administrative assistant program.

▪ Preference will be given to candidates with Reception/Administrative backgrounds.

▪ Minimum of 3 years of related experience.

Pre-employment Requirements:

▪ Successful applicants must provide proof of qualifications.

Position Type / Hours of Work:

▪ On-Call / Casual.

▪ Rate of Pay: $30.74 per hour. $34.15 per hour after 800 hours worked.

▪ A standard shift is 8.5 hours.

▪ This position will work Mondays from 8:00 a.m. to 4:30 p.m. and Fridays from 7:30 a.m. to 4:00 p.m.

▪ The successful candidate must be available to cover vacation, sick, lieu time of the full-time staff. We are a smaller office so flexibility in availability for shift coverage will be required.

Office Hours of Operation:

Monday – Thursday: 7:00 a.m. to 4:30 p.m.

Friday: 7:00 a.m. to 4:00 p.m.

Location: 5112 3rd Street SE, Calgary, AB, T2H 1J6

Only those who meet the above requirements will be considered.

Please apply prior to Wednesday, February 21, 2024.

We thank all applicants for their interest in the position; however, only those selected

for an interview will be contacted.

Job Types: Part-time, Casual

Salary: From $30.74 per hour

Expected hours: No less than 17 per week

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• On call

Work Location: In person

Application deadline: 2024-02-20
Expected start date: 2024-03-18