Procurement Officer - Facilities & Services

Date Posted: 02/08/2024
Req ID: 35942
Faculty/Division: VP - University Operations
Department: Admin&Gen Serv-12
Campus: St. George (Downtown Toronto)
Description:
Reporting to the Director, Financial Services, Facilities & Services, and to the Director, Procurement Services, the Procurement Officer provides procurement advice to support large and complex procurement initiatives (goods and services) primarily to the Facilities & Services department. The Procurement Officer supports management/clients by assessing procurement requests for compliance and complexity, determines optimal acquisition approaches, conducts research and analysis to support improved compliance and risk mitigation.
The Procurement Officer plans, coordinates, performs and promotes all procurement functions within the Facilities & Services and vendor communities. The incumbent will: conduct analyses of competitive solicitations utilizing all appropriate and applicable principles of price analysis, transportation costs, impact of terms of payment, quality and service in deriving the best value to the University in accordance with procurement policies; develop initial terms and conditions (T&C) and performance specifications associated with Request for Proposal/ Quotation/ Qualification/ Information; negotiates and obtains pricing from suppliers to ensure best possible performance with regards to product/services; maintain awareness of the costs which may have an impact on supplier’s prices; promote content of negotiated agreements within Facilities and Services; administer contractual agreements (including price, quality, terms, delivery schedule) for goods and services as prescribed during the term covered; serve as liaison between supplier and Facilities & Services client to assure understanding of their respective responsibilities; set supplier expectations and review supplier performance to assure suppliers’ ability to meet customer requirements; assure on-time delivery of goods and services; provide customer support for internal users with supplier issues; promote supplier electronic procurement solutions to internal users; monitor vendor performance against contracted agreements and strategic objectives; identify and evaluate sources of supply through the use of “RFx” tools to provide specified goods and services to meet Facilities & Service’s needs; communicates procurement opportunities on MERX and other applicable tendering channels as required; establish and maintain records of approved suppliers; meet with prospective and current suppliers as needed to discuss requirements and determine capabilities and promote electronic marketplace strategies with prospective and current suppliers; and support Senior Procurement Officer(s) when required.
Desired Qualifications:
Education:
University degree and a recognized procurement designation are required (i.e. through NIGP,SCMA, OPBA, ISM); or acceptable equivalent combination of formal education and experience.
Desired Experience:
Public procurement experience with an emphasis on public tendering, bid evaluation, contracting and contract management. Experience in contract analysis, review, administration and negotiation. In-depth understanding of University policies and procedures is a distinct asset. Experience with computerized purchasing, eProcurement, materials management and financial systems (SAP R/3 preferred).
Skills:
Excellent interpersonal communications with emphasis on exceptional negotiation and motivational skills. Must have effective and professional oral and written communications skills. Demonstrated risk and time management skills. Must demonstrate excellent customer service skills. Microsoft Office (intermediate to advanced level) required. Superior organizational, follow-up and multitasking skills required.
Other:
Demonstrated understanding of legal contract concepts, negotiation strategies, efficient administration and automation of contract processes. Knowledge in tracking, processing and analyzing information required. Must have a level of competency in basic statistics. Must ensure the highest degree of ethics is applied and maintained in all business relationships. Demonstrated resourcefulness in dealing with complex challenges and in finding solutions. Must have current knowledge in the field of procurement and industry best practices, including public procurement. Must be conversant with government regulations affecting public procurement and with the rules and obligations of the Agreement on Internal Trade, Ontario’s Broader Public Sector Procurement Directive and funding agency standards as they apply to a research intensive university.
NOTE: This is a 3 month term contract offered via UTemp.
Closing Date: 02/17/2024, 11:59PM ET
Employee Group:
Appointment Type: Budget - Casual
Schedule: Full-Time
Pay Scale Group & Hiring Zone: Not Applicable to this Requisition
Job Category: Finance/Budget/Planning/Audit