Program Coordinator, Housing Sustainability & Investment Roadmap

About the City of Hamilton
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING

JOB ID #: 21672
Program CoordinatorHousing SustainabilityInvestment Roadmap
Healthy & Safe Communities Department
Affordable Housing Secretariat Division

NUMBER OF VACANCIES: 1 Full-Time Temporary
UNION/NON-UNION: Non Union Mgmt Professional
HOURS Of WORK: 35.00 per week
GRADE: 4
SALARY/HOUR: $40.151 - $50.189 per hour

• Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Temporary, 24 Months
Job Description ID #: 7606

SUMMARY OF DUTIES
Reporting to the Director, Housing Services, the Program Coordinator, Housing Sustainability & Investment Roadmap is responsible for assuming responsibility for administration of the office and related functions. Coordinate initiatives and project manages programs and proposals within the Housing & Sustainability Investment Roadmap.
GENERAL DUTIES
Acts as Program Coordinator and key liaison for the Housing Sustainability and Investment Roadmap. Provides resource leadership and assumes responsibility for administrative/program coordination.
Works independently, with minimal or no supervision, on multiple priorities and ensures deadlines are adhered to and established procedures followed.
Responsible to coordinate initiatives and project manages programs and proposals as identified within the Housing & Sustainability Investment Roadmap, including advanced accountability to the Core Project Team, Senior Management, community partners and staff to comprehend and communicate initiatives and assignments through to successful completion.
Liaises with elected officials, media, Senior Leadership Team, staff across Corporate Services, Healthy & Safe Communities, Planning & Economic Development, community stakeholders and relevant tables, internal and external contacts with respect to Housing Sustainability & Investment Roadmap development and implementation.
Works collaboratively with relevant city staff to create and respond to communications. Initiates investigations, reacts to political, media and public inquiries; liaises with external agencies. Gathers detail for the preparation of reports on a variety of matters, both confidential and routine.
Coordinates, reviews, researches, prepares and tracks Standing Committee and Council reports.
Participates in, facilitates and organizes regular Team and stakeholder meetings by planning and coordinating agendas, recording and transcribing minutes, following up on action items.
Coordinates calendar of appointments, arranges meetings, books facilities, organizes the delivery of presentation equipment, prepares necessary documentation, provides for catering arrangements and informs participants of arrangements.
Monitors monthly expenditures for the Housing Sustainability & Investment Roadmap by reviewing monthly financial reports (Available Funds Report/Budget Variance Report). Investigates discrepancies and initiates corrections as required.
Ensures timely processing of cheque requisitions, expense claims and reviews of same for accuracy of descriptions, account numbers, availability of funds. Ensures appropriate terms of purchase and leases are exercised.
Coordinates and arranges all travel, conference and course arrangements, processes travel advances and follows up as appropriate.
Assists in the acquisition and coordination of administrative/office services relating to office space, office equipment, computer and telephone systems.
Performs other duties as assigned which are directly related to the responsibilities of the position, with minimal direction and supervision
Works in accordance with the provisions of applicable health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to occupational Health and Safety.
QUALIFICATIONS
1. Previous planning, development, health or human service, program coordination or business office experience related to duties listed above, normally acquired through the completion of a college diploma, undergraduate degree or an equivalent combination of education and progressive work experience.
2. Must possess excellent interpersonal skills to readily relate to internal contacts, community stakeholders, the public and outside agencies with a pleasant manner. Must have initiative and demonstrated ability to carry out instructions without detailed direction.
3. Must have superior organizational skills.
4. Must be able to work independently on complex projects. Ability to coordinate activities with internal and external contacts to promote smooth and efficient communication and information flow.
5. Demonstrated ability to develop, coordinate and review work product and resolve work-related problems.
6. Must be proficient in Business English, modern office practices and procedures. Demonstrated ability to prepare written communications, reports, briefing notes with accuracy, speed and detail.
7. Familiarity with Corporate policies and procedures an asset\.
8. Must be proficient in the use of Microsoft Office Suite products to include Outlook, Word, PowerPoint and Excel.
9. Must possess maturity, initiative, good judgement. Ability to work collaboratively across city departments and with community stakeholders.
10. Experience in coordinating programs and/or services within a large complex organization and/or community initiative would be an asset.
11. Previous experience in working in programs or services related to housing, planning social determinants of health, human services or social services would be an asset.
THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.

Job Type: Full-time

Salary: $40.15-$50.19 per hour