Proposal Coordinator

Proposal Coordinator

1. Are you passionate about processes, researching, writing, editing, and are a critical thinker?

2. Are you a multitasker with the ability to juggle multiple deadlines and priorities while under pressure?

3. Do you have a degree or diploma in communications, English, business, or related field, and have five + years of experience in proposal development?

4. Are you interested being part of a supportive team and growing in a company that encourages entrepreneurship?

If response to all these questions is a "YES", you will thrive in this role and this could be the opportunity you have been looking for!

Company Overview

Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers.

Position Description

As a Proposal Coordinator, you will play a key role in shaping and supporting the proposal team’s goal of producing winning submissions. You will be responsible for the administrative aspects of proposal development—from managing the SharePoint site and creating custom templates, to coordinating proposal inputs/reviews and directing production of the final document. This is where your organizational skills, “can do” attitude, and keen attention to detail will contribute to the success of the pursuit teams!

Position Responsibilities

• Conduct analysis of proposal requests to understand client requirements, as well as understand strategy and content requirements.
• Prepare project management schedules and communication plans to meet critical milestones by managing kick-off and check-in meetings and preparing/updating responsibility matrices as required.
• Select appropriate templates and prepare frameworks based on project and client requirements.
• Maintain ownership of master documents throughout proposal development process.
• Conduct internal interviews with subject matter experts and stakeholders to gather necessary input and data for proposal development.
• Search or create additional content to substantiate story.
• Edit and review proposals for single voice submission.
• Recommend illustrative elements (if/when required) to support the story.
• Format proposals for final submission.
• Identify and track new content for content library, as well as provide support.
• Provide support in the development of new proposal tools (such as templates, technology, and process implementation).
• Liaise with marketing to ensure all proposal documentation aligns with corporate branding.
• Utilize existing tools to support tracking and data analysis.
• Develop and maintain support material libraries: CVs, project sheets, images, testimonials, etc.

Qualifications and Skills:

• Diploma or Degree in Business, Communications, Marketing, or equivalent experience.
• 3+ years of proposal development experience, including at least 3 years of experience as a Proposal Coordinator.
• Proficient in Microsoft Office Suite, with strong MS Word, SharePoint and CRM knowledge are assets.
• Working knowledge of the environmental waste Industry, procurement, and construction management consulting industry is highly desired.
• Strong writing skills with the ability to edit and proofread documents for grammar and clarity.
• Critical and analytical thinking skills that can be applied to a variety of scenarios.
• Able to work in a team environment and collaborate on assignments.
• Must have the ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines

Please note that, due a high volume of applicants, only candidates selected for an interview will be contacted.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Experience:

• Proposal Writing: 1 year (required)

Ability to Commute:

• Aurora, ON (required)

Ability to Relocate:

• Aurora, ON: Relocate before starting work (required)

Work Location: In person