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SalaryJob Summary
The Receptionist & Office Assistantwill be responsible for managing the front desk, general office upkeep and being the face of Lark Group for visitors, employees and customers. In addition be apart of the administrative team who supports the office and leadership team.
The perfect candidate will be a proactive professional who fully embodies our Core Values, prioritizing exceptional Customer Service and excellence in meeting the needs of both our staff and guests concerning office and facility requirements. If you thrive on being the ambassador of our company and have a keen eye for the nuances that truly make a difference, we invite you to join us.
Responsibilities
- Oversee comprehensive front-desk operations, encompassing visitor reception, attendance records, telephone management, courier coordination, mail pick up and distribution, and scheduling and managing of meeting rooms
- Maintain updated records including mailing lists, project details, photocopier data, and phone directories, etc. as needed.
- Handle internal mail distribution, redirecting correspondence to the appropriate contacts as necessary
- Collaborate closely with Executive, Marketing, and HR teams to facilitate the ordering and distribution of company-branded merchandise
- Ensure efficient management of office supplies, maintaining pristine and well-stocked workspaces throughout the organization
- Uphold the upkeep of meeting spaces, communal areas, kitchens, and refrigerators, ensuring they are well-prepared and stocked with necessary amenities
- Coordinate catering for meetings, special events, and bi-weekly company-wide luncheons
- Conduct routine inspections of the office environment to guarantee functionality, organization, and optimal resource availability
- Maintain current office rosters, floor plans, and oversee parking allocation in collaboration with the Office Manager on a monthly basis
- Support Office Manager/Executive Assistant and leadership team with administrative duties, including expense reconciliation, document scanning, and filing
- Facilitate employee onboarding and offboarding processes, managing access cards, workspace assignments, and necessary supplies
- Occasionally assist with filing tasks as required
- Embody our core value of BOLDNESS by readily embracing additional assignments and roles to advance the goals of the project, department, and company
JOB QUALIFICATIONS
- High school diploma required; bachelor's degree preferred
- Proven experience (over 5 years) in administrative or front-desk roles within a corporate environment
- Strong skills in Microsoft Office Suite and familiarity with office equipment such as photocopiers and telephone systems
- Comfortable with technology, with the ability to troubleshoot tech issues for meeting rooms
- Exceptional attention to detail, multitasking abilities, and excellent verbal and written communication skills
- Commitment to upholding ethical standards, maintaining confidentiality, and embodying the company's core values, including excellence, customer service, and boldness in approach
What We Offer
- The opportunity to work in a dynamic, innovative and technology-driven environment with an engaging and supportive work culture. We strive to “Boldly Elevate People” and are dedicated to supporting internal growth as we take on new challenges in exciting, and forward-thinking industries. As we grow, you will too.
- We offer a competitive compensation package, including a generous base salary commensurate with experience, excellent extended health and dental coverage, Registered Retirement Saving Plan (RRSP) matching (4%), paid parking for all on-site staff, flexible vacation, paid time off, and profit-sharing.
- Our head office comes with additional benefits! Enjoy the rooftop terrace patio with stunning mountain views, access to 24/7 on-site gym facilities, weekly in-house fitness classes, healthy (and, sometimes, not-so-healthy) office snacks, Foodie Fridays, and cupboards filled to the brim with coffee.
