Receptionist/Administrative Assistant

Office Duties

• Perform receptionist duties including greeting visitors, answering incoming phone calls, and delivering excellent customer service to our clients
• Receive and sort incoming/outgoing mail and deliveries
• Review and approve office supply acquisitions, manage office and janitorial supplies inventory, place orders and maintenance calls as necessary
• Identify opportunities and assist with designing and implementing office management policy and process improvements
• Other duties may be assigned as required.

Administrative Duties

• Maintain filing systems
• Organize and manage all project related documentation, information, and folders.
• Maintain calendars and coordinate schedules.
• Prepare reports for management team members as required
• Other duties may be assigned as required.

Business Equipment and Computer Applications

• MS Windows
• Database software
• Accounting software

Area of Specialization

• Reports and records
• Invoices
• Correspondence

Specific Skills

• Type and proofread correspondence, forms and other documents
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Maintain manual and computerized information filing systems

Security and Safety

• Criminal record check

Work Conditions and Physical Capabilities

• Repetitive tasks
• Attention to detail

Personal Suitability

• Flexibility
• Accurate
• Team player
• Excellent oral communication
• Excellent written communication
• Client focus
• Reliability
• Organized

Job Types: Permanent, Full-time

Salary: $16.00 - $25.00 per hour

Benefits:

• Extended health care
• On-site parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)

Language:

• English (required)

Work remotely:

• No

Job Type: Full-time

Salary: $16.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person