AddressDescription
About our Firm: Our law firm offers a variety of areas of law. There are presently 5 lawyers and 3 legal assistants working at our offices and we are looking to add another Receptionist/Administrative Assistant and a litigation lawyer.
Job Description: The position is for a fulltime legal assistant/receptionist. The working hours at our office are Monday to Friday from 8:30 a.m. to 5:00 p.m., with an hour break at noon for lunch. At our firm a legal assistant/ receptionist is responsible for the following tasks and duties:
Office opening and closing procedures;
Scheduling meetings, appointments, and court appearances;
Managing the calendars of the lawyers;
communication and correspondence including but not limited to:
o Answering phones, directing calls, and taking messages;
o Drafting and responding to emails;
o Writing letters; and
o Faxing documents.
Running errands as required;
Billing and receiving payment;
File organization;
General administrative duties assigned by lawyers.
Candidate Characteristics:
1. Excellent verbal and written communication skills;
2. Attention to detail;
3. Time management skills;
4. Computer competency, including experience with Microsoft Office programs;
5. Ability to successfully work as a part of a team, but also independently motivated;
6. Comfortable asking questions if further instructions are required;
7. Ability to maintain confidentiality;
8. Interested in continuous learning;
9. Professional; and
10. Punctual.
Candidate Qualifications:
1. At least 3 years of experience as an assistant or receptionist;
2. Legal Assistant or Legal Administrative Assistant Diploma;
3. Experience with legal accounting software;
4. Experience with bookkeeping and record management;
The qualifications listed above are those that the ideal candidate would possess, however, we would be willing to train the right candidate. We act as agent for the Crown and so a criminal record check is required.
