Responsibilities & Expectations:

• Assists with recruitment of hourly staff, including job postings, screenings, scheduling interviews, etc.
• Supports and helps facilitate onboarding processes for new hires – including orientation training, setting up new hires in the HRIS system, etc.
• Updates various communication boards within the facility for staff.
• Takes notes and meeting minutes as required.
• Monitors timecards and ensures all discrepancies and errors are corrected.
• Provides back-up support to payroll processes as required.
• Maintains and looks after all temporary labour hours and billing.
• Assists temporary labour workers in getting set-up and prepared for work.
• Assists with Employee Benefit Programs – including Blue Cross, Canada Life, gym memberships and boot allowances.
• Maintains WCB Claim Paperwork, ensuring appropriate documentation is being submitted to WCB in the event of a workplace incident.
• Assists with coordinating annual training – including First Aid renewals, GMP training, policy reviews, etc.
• Addresses and follows up with staff requests or concerns.
• Provides administrative support to the Finance department as needed, such as assisting with invoices, filing, updating information, and other administrative tasks.
• Executes the planning and organizing of company events or promotions.
• Assists in managing room bookings within the office.
• Books travel arrangements for staff.
• Provides other day-to-day administrative support as requested.

• Greets walk-in visitors/guests, answers phones, arranges couriers and distributes mail within the office.
• Addresses inquiries from visitors and/or staff.
• Maintains office supply inventory and submits office related purchase requests.
• Maintains coffee and other employee consumables inventory.
• Maintains general documentation and filing needs within the office.

Desired Qualifications:

• Previous experience working in reception or administration roles is required.
• Related post-secondary education is preferred.
• Strong computer skills required, with a focus on the Microsoft Office suite.
• Previous experience working with ADP Workforce Now and ERP systems is an asset.
• Must have strong time management skills and the ability to multi-task.
• Strong communication skills (both written and verbal) are required.
• Capable of demonstrating a high level of confidentiality.
• Strong interpersonal skills required.
• Must be detail orientated.
• Must be capable of working independently and demonstrate initiative.