Registrar’s Office Assistant

• Job ID: SUPP-23/24-196
• Location: Kingston
• Deadline: January 5, 2024
• Job Type: Support
• Start Date: Immediately
• Department: Registrar’s Office
• Duration: Full-Time

POSITION DESCRIPTION

Reporting to the Convocation and Registrar’s Office Manager, the incumbent provides a wide variety
of timely, confidential clerical and triage support to the Registrar’s Office. The incumbent maintains the
schedule of Registrar’s Office communications to applicants, students, and internal community. The
incumbent sends out communications through various media as directed. The incumbent maintains
Registrar’s Office records and schedules, creates documents and spreadsheets, conducts research,
retrieves student information and assists with Convocation.

A comprehensive knowledge of St. Lawrence College programs and services are critical to act as a
lead resource.

The incumbent may be required to travel, work flexible hours, including evenings and weekends
during Convocation season and other college wide events.

This position will act as a key resource in support of the college’s Strategic Enrolment Management
plan and has a potentially significant impact on college enrolment and retention.

Qualifications

Education and Experience:

A minimum of a 2-year college diploma in Office/Business Administration, or Marketing and Communications.

A minimum of 2 years of experience in an administrative position.

Other Required Qualifications:

• Experience and proficiency with Microsoft Office 365 applications
• Knowledge of web-based client information system and functions (e.g. PeopleSoft)
• Good communication skills
• Ability to work independently
• Excellent work ethic
• Attention to detail
• Good customer service skills

Physical/Work Environment Essential Requirements:

The successful incumbent must have the ability to report to the work location or work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

Salary & Terms

• Support Group: Pay Band E: $27.81/hour
• Hours per week: 35
• Posted Date: December 11, 2023
• Closing Date: January 5, 2024 (4:00 p.m.)

How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.

THIS IS A FULL-TIME BARGAINING UNIT POSITION

This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People and Culture at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Acquisition Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.