Senior Accounts Payable Administrator

About the Opportunity

• Monitor the Accounts Payable and received-not-vouchered sub ledgers to ensure that all payables are paid in a timely manner
• Follow up with various staff members for proper and timely authorization in order to take all available early payment discounts and ensure good relations with vendors
• Review service requests received through the Accounts Payable mailbox ensuring all request are addressed in a timely manner
• Review of month-end journal templates prepared by Accounts Payable Administrators
• Provide back-up support to the Manager, Accounts Payable and the AP team which will include cash forecast and aging reports, month end closing, daily entries of invoices, cheque runs, processing refunds, supplier statement reconciliations, responding to inquiries/service requests from the business or vendors, and other responsibilities as required
• Review of weekly cheque runs ensure payments are within vendor terms and new vendor setup, inclusive of adding suppliers banking information
• Aide in reviewing reconciled vendor statements, ensuring completion and accuracy of both vendor and company information for both inventory and non-inventory vendors
• Assist with the implementation of new procedures and aid with testing and creating SOP's as well as assisting or leading new process implementation or changes to existing process
• Adhoc reporting as required

About You

• 5 years of AP experience
• Process improvement experience or implementation experience
• Ability to do functions in Excel like Pivot Tables and VLOOKUP's
• Strong communication skills
• Month end close experience
• Oracle experience

Salary Range
$65,000/year
How to Apply
Click the "Apply Now" button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
When referencing this job, quote #399581.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.