Site Administrator

Job description

Job Title:Site Administrator
Job Type: Contract, Temporary
Position Start Date: January 26, 2024
Position Closing Date: February 7, 2024
Pay Scale: Dependent on experience and qualifications
Reports To: On-site Supervision
Location: Kitimat, BC
Shift: Day Shift Only, 10 & 12 hours per day, 14 days on and 7 days off
Accommodations: Camp
Travel: Fly in/out

Company Overview

Thomas is the premier construction and maintenance solution for Western Canada Oil, Gas, Petrochemical, Power Generation, Agri-Processing, Pulp and paper, and Mining projects. We attract and retain a wide variety of commercial and industrial customers through our top-notch services, dedication to quality, and integrity. We are seeking an experienced HSE Advisor. The role is essential in the service Thomas provides to our clients.

What we offer

• Benefits through Open Circle
• Overtime Pay
• RRSP

Job Requirements

• Minimum 3 years site experience in related industry
• Intermediate MS Office – Primarily Outlook and Excel
• Experience with in depth knowledge of client information systems, including payroll, time and attendance
• Travel/camp booking experience
• Business or Office Administration Certificate/Diploma/Degree an asset but not required
• Data entry skills
• Time management
• Able to work independently, with minimal supervision

Responsibilities

• Onboarding new employees
• Vehicle and visitor passes
• Daily review of timesheets & sign ins, and submissions to Payroll
• Daily LEM preparation and submission
• Employee craft set ups and changes
• Weekly time entry review
• Resolve pay issues or errors with site employees, escalate as necessary
• Camp and flight bookings as required
• Log flight bookings for cost tracking
• Maintain schedule/Gannt chart
• Site access submissions and reactivations
• Provide administrative support to the site supervision and staff
• Perform general clerical duties, such as photocopying, faxing, and filing
• Maintain office supplies and inventory
• Data entry and record keeping
• Schedule crew’s flights/accommodations
• Electronic filing of all admin documents

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

Core Training Requirements

• CSO/BSO
• A valid driver’s license or government-issued photo identification is required
• WHMIS 2015
• CSTS 2020

Additional Requirements

• Strong verbal communication skills in English
• Proficient in Microsoft Office with a focus on Microsoft Excel spreadsheets
• Experience in insulation, and scaffolding, would be an asset
• Site-specific training as required
• Commitment to consistent adherence to safety regulations
• Able to commute to one of the provided flight hubs

We thank all applicants in advance for their interest, however, only those selected will be contacted.

Job Types: Contract, Temporary

Salary: $25-$31.50 per hour

Expected hours: 70 – 84 per week

Experience:

• Excel: Moderate to Advanced (preferred)

Job Type: Full-time

Salary: $25.00-$31.50 per hour

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Overtime

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Site Administrator: 5 years (preferred)

Work Location: On the road