Supervisor, Capital Projects Management

Job Brief

Responsibilities of the position include providing project management, technical expertise and engineering input from planning and inception through the design/construction phase of capital works projects in the pertinent functional area.

The City of Kawartha Lakes invites applications to join our team as the Supervisor, Capital Projects Management.

When you come to work for the City of Kawartha Lakes, you are joining a community of municipal workers who take pride in knowing that every day you are having a positive impact in the community. Our mission is to deliver the highest standards of municipal services while creating a healthy and sustainable future for all Kawartha Lakes’ residents and businesses. We work to our values of Accountability, Respect and Teamwork and we want you to Jump In with us!!

We are an equal opportunity employer which values equity, diversity, and inclusion in the workplace. We foster a safe and creative work environment, where training and skill development are prioritized, with opportunities and support for career advancement. As a team member at the City of Kawartha Lakes, you may be entitled to the following: flexible work hours, OMERS pension (defined benefit), employer paid benefits package including short and long term disability income replacement, education reimbursement and other programs that foster innovation, leadership, and career advancement.

Salary $97,208 - $113,705 (2024)

Reports To Manager, Infrastructure Design and Construction

Department Engineering and Corporate Assets

Location Lindsay, ON

Hours Full-time, 37.5 hours per week with core working hours between 8:00 am and 5:00 pm

Other Combination of general office environment and occasional off-site travel. Attend meetings, conferences and departmental emergency situations, which may be outside of normal business hours.

Position Summary

The Supervisor, Capital Projects Management is responsible for the implementation and oversight of specific programs in Roads and Bridges. Key responsibilities of the position include providing project management, technical expertise and engineering input from planning and inception through the design/construction phase of capital works projects in the pertinent functional area.

Essential Duties

Specific to this role:

• Responsible for overseeing designated Capital Projects staff and coordinating the applicable capital project programs with collaboration from other City departments
• Design and plan projects; forecast accurate scope of work, cost estimates, project plans, schedules and deliverables on time and on budget
• Direct external contractors and consulting services, including development of tender specifications, request for quotations (RFQ) and request for proposals (RFP); review and select bids and assist in finalizing agreements in accordance with City policies and procedures; oversee and coordinate contract administration, monitor work to ensure efficiency, accuracy and compliance
• Author and present project progress reporting, including forecast data, performance measurement and expenditure reports to senior management, Council and project stakeholders
  

As a member of the leadership team:

• Demonstrate leadership and coordination in assigning work activities as required, ensuring equipment and resources are sufficient to enable successful completion of assignments
• Support, advise, supervise team members, providing feedback and/or improvement opportunities, as needed
• Research, quantify, facilitate and coordinate delivery of training needs to staff
• Monitor the contracted resources
• Manage customer service concerns, investigating, problem solving and responding as appropriate with solutions
• Regularly develop improved methods, procedures, and techniques relating to programs that achieve effective and efficient operations
• Procure services and goods related to areas of responsibility, including the authorization of time off requests, time worked and overtime costs
• Manage stakeholder interactions in the supply and receipt of information, including the analysis and resolution of issues
• Provide data to allow program reporting, decision making and evaluation
• Complete continuous research, analysis of industry trends, and best practices to remain knowledgeable and current in program area of responsibility
• Contribute to the development of annual program needs
• Create and maintain a cohesive team environment to support staff to achieve objectives and program outcomes
• Responsible for the hiring, onboarding, performance management and supervision of staff in a unionized environment, in consultation with People Services
• Administer the terms of the applicable Collective Agreements, corporate policies, directives, expectations, in collaboration with People Services; act as a Supervisor under the Occupational Health and Safety Act (OHSA)
Perform other related duties as assigned

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Qualifications

• Post-secondary degree in Civil Engineering or a related field with a Professional Engineer (P. Eng) or Certified Engineering Technologist (C.E.T) designation
• Minimum four (4) years of related progressive experience, preferably in a municipal environment, along with supervisory experience in a unionized environment
• Project Management Professional (PMP) designation, or willingness to obtain
• Demonstrated knowledge of related infrastructure, along with sound project, contract and risk management skills
• Demonstrated knowledge and understanding of applicable codes, regulatory bodies and relevant legislation including the Municipal Class Environmental Assessment process
• Demonstrated leadership and management skills at a level to ensure successful program and employee performance outcomes and management
• Effective oral communication and strong interpersonal skills; excellent written communication skills; attention to detail, accuracy and follow-through
• Demonstrated customer service skills at a level to develop and maintain cooperative and collaborative working relationships both within and outside the organization
• Demonstrated knowledge and application of financial budget and business planning processes
• Demonstrated time-management skills with the ability to prioritize workloads and meet deadlines with minimal supervision
• Demonstrated ability to exercise discretion and tact while maintaining a high degree of confidentiality at all times, complying with all applicable privacy legislation and policies and procedures
• Demonstrated proficiency in Microsoft Office, AutoCAD, the internet and any other related software
• Possess and maintain a valid Ontario Class “G” Driver’s Licence or the ability to frequently attend work related activities at various sites within the municipalities or at other sites within Ontario
• Upon a conditional offer of employment, a Criminal Record Check will be required