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SalaryThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
This role works in the central IT organization at the University of Victoria: University Systems.
- We would consider flexible working arrangements for this role and the successful candidate can be appointed for a reduced number of hours ranging from 0.5 FTE to 1.0 FTE. The position requires in-person work.
University Systems serves a diverse client base including students, faculty and world-renowned researchers. We consist of three major units: Academic & Administrative Services, Infrastructure Services, and UVic Online, all working together to provide computing, communications and technology in support of the university's learning, teaching, research and administrative activities.
We support high profile research projects like Ocean Networks Canada and ATLAS and work as part of the BCNET consortium. We exist in a complex work environment where we must effectively navigate complex, cutting edge and ever-changing technology, and information security and privacy issues in order to be the best information systems organization in the Canadian university system.
Our normal business hours are 8:30 AM to 4:30 PM, while client-facing service entities may be open from 8:00 AM to 11:00 PM; system maintenance may be performed off-hours and major issues are responded to on a 24/7 basis.
With general supervision from the General Office Supervisor and Assistant to the CIO, the Systems Clerks share responsibility for functioning effectively as a member of the work team in the provision of reception services to the central office of this large and busy department, providing administrative and clerical services related to operating budgets and balance sheets, data entry, processing orders, daily cash reports and various chargebacks, attending meetings to record/transcribe minutes and assisting senior team members with the maintenance of departmental keys, travel arrangements, petty cash, preparing various university forms and other administrative responsibilities.
Skills:
- Ability to adapt to a changing environment.
- Knowledge and ability to effectively navigate and troubleshoot standard office equipment (e.g. scanner, photocopier, multi line phone) and standard office software (e.g. Microsoft Office, etc).
- Confidence working with numbers and an ability to complete established accounting or human resources related calculations.
- Attention to detail and accuracy.
- Ability to plan, organize and prioritize in a way that meets established deadlines while providing a high level of customer service.
- Ability to multi-task and to work with constant interruptions.
- Good spoken and written communication skills.
Specialized Knowledge/Education:
- Financial reporting and processing software (e.g. FAST)
- SharePoint or similar
- Preference would be given to applicants who have business training or certification
Experience:
- At least 1 year of administrative experience, including relevant financial activities and customer service. Working in a high volume environment. Equivalent combinations of training, education and experience will be considered.
We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity and Diversity Statement UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity. Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
