Accounting Office Manager

About the job
About Us:
Our client is a rapidly growing insurance brokerage located in downtown Mississauga, Ontario. As a newly rebranded brokerage with over six years of industry experience, they are dedicated to continuous growth and expansion. Their commitment to excellence and personalized insurance solutions has propelled us to become one of the fastest-growing brokers in the region, earning accolades such as the Fastest Growing Brokers 2023- and 5-Star Brokerage 2023.
Position Overview
We are seeking a highly skilled and motivated individual to join our team as an Accountant with a Certified Public Accountant (CPA) designation. In addition to the accounting responsibilities, this position will also encompass the role of an Office Manager, with a focus on human resources (HR) tasks. The ideal candidate should possess strong accounting expertise, be detail-oriented, and have excellent organizational and communication skills. This is a multifaceted role that requires proficiency in both accounting principles and office management duties.
Responsibilities:
Accounting:

• Prepare and maintain financial records, including financial statements, general ledgers, and bank reconciliations.
• Conduct regular financial analysis and provide reports to management regarding the company's financial status.
• Monitor and ensure compliance with accounting principles, regulations, and company policies.
• Oversee accounts payable and accounts receivable processes, including invoice processing, payment verification, and collections.
• Manage payroll processing, including the calculation of wages, tax deductions, and benefit contributions.
• Prepare payroll reports and reconcile payroll accounts.
• Coordinate and assist in the preparation of budgets, forecasts, and financial projections.
• Perform month-end and year-end closing procedures, including journal entries, accruals, and reconciliations.
• Collaborate with external auditors and assist in the annual audit process.

Office Management and HR:

• Manage day-to-day office operations, including supply management, facilities maintenance, and vendor relationships.
• Develop and implement office policies and procedures to ensure smooth functioning and efficiency.
• Maintain employee records, including attendance, leave, and performance evaluations.
• Coordinate recruitment efforts, conduct initial screenings, and assist in the hiring process.
• Facilitate employee onboarding and orientation, ensuring compliance with legal and company requirements.
• Administer employee benefits programs, including enrollment, changes, and claims resolution.
• Address employee inquiries and concerns, and provide guidance on company policies and procedures.
• Organize company events, meetings, and training sessions.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• An active CPA license is required.
• Power Broker and Insurance experience are an asset
• Proven experience in accounting roles, including financial analysis and reporting.
• Strong knowledge of generally accepted accounting principles and financial regulations.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Experience in office management, HR, or related administrative tasks is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills, with a people-oriented approach.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Compensation
We offer competitive compensation based on experience and benefits packages, including health insurance and paid time off.
This is an exciting opportunity to utilize your accounting expertise while taking on additional responsibilities as an Office Manager with HR tasks. If you are a self-motivated professional with a passion for finance, payroll, and office management, and you possess excellent people skills, we encourage you to apply.
Interested? Let's connect!
Always on the Hunt for You !
Cristin Filipuzzi, PRCAIRS, Professional Recruiter Certification
JOB-BORN Executive Search Inc.
Recruiter for the Insurance Industry
289-233-4691
cristin@jobbornsolutions.com
www.jobbornsolutions.com