Accounts Payable

Company Background

Donald’s Fine Foods is a family owned business and has operated for over 30 years. We are a specialty meat processing and distribution company spanning six (6) plants in British Columbia, Alberta and Saskatchewan, serving both domestic and international markets.

We are currently looking for an Accounts Payable to join our North 49 Foods team based out of our Moose Jaw, SK location.

Brief Job Description

The Accounts Payable is responsible for processing high volume of Accounts Payable transactions for the plant.

Company Values

• Customer Focus – Exceptional customer service is the measure of our success.
• Integrity – Fairness, honesty, responsibility and trust mark every relationship inside and outside of the company.
• People - We treat our employees, customers, suppliers and the community with respect.
• Quality – Uncompromising standards in everything we do.
• Safety – We care about our people and emphasize a culture of safety throughout our Company.

Position Requirements

Invoice Verification/Processing

• Ensure invoices have matching purchase orders and packing slips.
• Ensure any employee expense claims have proper authorization and in compliance with the company’s expense claim policy.
• Obtain necessary authorizations and verify invoices have account /cost centre codes correctly filled out by department managers.
• Process Accounts Payable invoices into the AP sub-ledger including inputting, and coding timely.
• Enter any direct charges from the bank, ie. Lease payment, credit card payments, pre-authorized payments, as provided by the Chief Financial Officer or VP Finance.

Payment Processing

• Process weekly cheque runs and any required rush payment requests, including the preparation of payment registers, and the distribution of cheques.
• Process and clear weekly outgoing wires / EFT in the system.
• Monitor any discount opportunities by managing the supplier payment terms.
• Verify accuracy of vendor accounts by reconciling monthly statements and related transactions.

Month end Processing

• Ensure all AP entries are completed by no later than the 5th business day of every month.
• Reconcile A/P sub-ledger to general ledger accounts at month-end.
• Assist with accrual preparation.

Office Administration

• Manage incoming calls and transfer calls accordingly including managing the paging system.
• Greet guests in friendly and professional manner on the phone and in person.
• Proper sign in and sign out of all visitors.
• Coordinate outgoing courier packages.
• Pick up and distribute incoming mail daily; and stamp outgoing mail daily.
• Other duties and/or projects as required.

Position Requirements

• 2 years minimum experience in a APC or administrative role.
• Completion of diploma or certificate in Administration appreciated.
• Outstanding organizational and MS office skills.
• Excellent interpersonal and communication skills.
• Ability to work independently with minimal supervision as well as on a team.
• Strong ethics regarding confidentiality and privacy.
• Excellent communication skills.
• Proficient in MS office (Word, Excel, PowerPoint and Outlook).
• Strong organizational skills.
• High attention to detail.
• Ability to multi-task for large volume of transactions.
• Ability to work independently and work in team environment.

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to Commute:

• Moose Jaw, SK S6K 0A7 (required)

Work Location: In person