Administrative Assistant

Do you thrive in a fast-paced environment and enjoy supporting multiple departments? Are you a detail-oriented individual with excellent communication skills? If so, we want to hear from you!

We are seeking a highly motivated and organized Administrative Assistant to join our growing team. In this role, you will play a vital role in ensuring the smooth operation of our business by handling procurement, providing administrative support, and assisting with sales functions.

Responsibilities:

• Support management with procurement, sourcing, and contracting of materials, supplies, equipment, and services.
• Negotiate contracts with vendors to secure the best possible pricing and terms.
• Identify procurement needs and evaluate suppliers to ensure quality and cost-effectiveness.
• Ensure the timely delivery of goods and services by coordinating with suppliers.
• Prepare reports on purchasing activities and maintain accurate purchasing records.
• Assist the General Manager and staff with general administrative tasks.
• Create a welcoming environment for customers, vendors, and staff.
• Handle day-to-day business activities, ensuring smooth operations.
• Schedule supplier visits, conduct competitor surveys, and monitor purchasing activities.
• Support sales by entering orders, following up on quotes, and assisting with customer service.
• Answer phones in a courteous manner and direct calls appropriately.
• Maintain a positive and collaborative work ethic.

Qualifications:

• Minimum 2-3 years of experience in procurement, purchasing, or a related field.
• Excellent communication, interpersonal, and negotiation skills.
• Strong analytical thinking and problem-solving abilities.
• A willingness to learn new skills and a positive attitude.
• Ability to work independently and as part of a team.
• Exceptional organizational skills and a meticulous eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to act with integrity, professionalism, and confidentiality.

If you are a results-oriented individual who thrives in a dynamic environment, we encourage you to apply!

Job Type: Full-time

Salary: From $38,480.00 per year

Schedule:

• Monday to Friday

Work Location: In person