Administrative Assistant

JOB SUMMARY:

This position is responsible for providing Administrative support to SOTCS and to various Programs within Spirit of the Children Society. The Office Receptionist is responsible for administrative duties including reception, social media updates, and other administrative support for all locations.

DUTIES AND RESPONSIBILITIES:

Reception:

• Promote and support traditional cultural teachings and practices for our families, agency, and community
• Create and maintain a welcoming, culturally supportive reception area
• Answer calls, greet families and guests, respond to email inquiries
• Follow emergency procedures/guide staff and clients in emergencies

Office Administration and Support:

• Track and administer vehicle and transit ticket usage
• Schedule and maintain room bookings
• Maintain and distribute staff lists, program calendars, office supplies and manage postage and printers
• Coordinate mail, and courier
• Ordering office and janitorial supplies.

Program Support:

• Administrative support and preparing for program start (printing documents, labels, brochures)
• Program inventory and control
• Support the agency's client file system, including receiving, documenting, and filing intakes and referrals
• Assist in organizing agency events such as annual powwow, family nights, and family Christmas gathering
• Develop and update Social media (strong computer skills are required)

QUALIFICATIONS:

Education and Experience

• Minimum 3 years’ experience office administration, reception, and social media, preferably in the non-profit or public sector.
• Excellent computer skills in word processing, spreadsheets, internet, and email on Windows platform.
• Strong understanding of social media tools and website development
• First Aid an asset or must be willing to certify.

Skills and Attributes

• Excellent oral, written, and interpersonal communication skills.
• Strong organizational skills, ability to multi-task and prioritize in a dynamic fast paced work environment, excellent problem-solving abilities, ability to work independently and as a team player.
• High degree of professionalism and comfort in setting boundaries.
• Demonstrated ability to exercise sound judgment, sensitivity, and confidentiality.
• Knowledge of Indigenous communities, organizations and service providers within the Circle 6 area an asset.
• Criminal Records Check vulnerable sector

TERMS OF EMPLOYMENT:

Full Time position, dependent on negotiated funding for the contract year. 9:30 am – 5:00 pm

Please send resume and COVER LETTER state salary expectations in your cover letter.

Applications without a cover letter will not be considered.

Peoples of Indigenous Ancestry are strongly encouraged to apply. Please self-identify.

Position open until filled.

Job Type: Full-time

Salary: $40,000.00-$42,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Paid time off

Flexible Language Requirement:

• French not required

Application question(s):

• Do you have experience in Non-Profit or Indigenous Services?

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Administrative experience: 2 years (preferred)
• Administrative: 3 years (preferred)
• Reception: 3 years (preferred)

Work Location: In person