Administrative Assistant

Midwives Association of BC

Midwives Association of British Columbia (MABC) is a professional non-profit association for midwives, promoting the profession of midwifery within the province of British Columbia and advocating for the ongoing development and enhancement of midwifery services. MABC Provides continuing education opportunities for its members and professional services to its midwives.

Join us in our mission here at MABC to make a meaningful impact on the lives of Midwives practicing in BC! Midwives support parents and life-givers as they nurture precious infants both inside and outside the womb. Be a part of our passionate team and make a difference that truly matters!

Administrative Assistant

Reporting to Human Resources & Administration Manager, the Administrative Assistant provides vital professional and confidential support to the Operational Team within the MABC office, the Board of Directors and MABC members. The Administration Assistant role contributes to the smooth functioning of the office and association by undertaking critical tasks and assisting with daily office needs.

Key Responsibilities

• Responsible for the management of multiple member-accessed and general public email inboxes and coordinating the flow of information internally and with other departments and organizations.
• Provide administrative support to senior staff, including email correspondence and generation and distribution of memos, letters, spreadsheets, and forms to ensure efficient operation of the office
• Perform data entry, manage and maintain files, and update records
• Schedule appointments, meetings, and travel arrangements for the Board of Directors and leadership team
• Coordinate office supplies and equipment maintenance
• Prepare meeting agendas, records and minutes of meetings
• Handle sensitive information in a confidential manner
• Coordinate logistics for special projects and events as needed, on and off-site, including room setup and catering

Qualifications

• High school diploma or general education degree (GED) required. Associate degree in business administration preferred.
• +2 years experience in an administrative role
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent communication skills, both written and verbal
• Proficient in using computer software such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent customer service skills, including a high level of professional etiquette and excellent phone manners.
• Experience in calendar management and event coordination
• Strong time-management skills and multitasking ability
• Comfortable handling confidential information

What We Have to Offer

• A full-time (40 hours/week) position with a comprehensive benefits package (salary range of $55,000 – $60,000), 3 weeks paid vacation, opportunities for training and development, personal/wellness time off to support the full scope of employee wellbeing.
• A supportive, positive and engaging environment with a flexible and lifestyle-friendly atmosphere, which includes potential opportunities for hybrid work.

How To Apply

MABC hires based on merit is strongly committed to equity and diversity and provides a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, women, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to engage with diverse communities productively.

If you are passionate about making a positive impact and possess the skills to communicate our mission effectively, we encourage you to apply for the Communication Coordinator position with your resume at applications@bcmidwives.com. Join us in our commitment to creating positive change in Midwifery.

Please be advised that only shortlisted candidates will be contacted.

Job Type: Full-time

Salary: $55,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Microsoft Outlook Calendar: 1 year (preferred)
• Microsoft Office: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Ability to Commute:

• Vancouver, BC V5T 2P6 (required)

Work Location: Hybrid remote in Vancouver, BC V5T 2P6