Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Supervise office and volunteer staff
• Respond to employee questions and complaints
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Negotiate collective agreements on behalf of employers or workers
• Manage contracts
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Conduct research
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Advise senior management
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 3-4 people

Experience and specialization

Area of work experience

• Occupational health and safety