Administrative Assistant

HIRING: ADMINISTRATIVE ASSISTANT FOR ONE OF THE TOP MULTINATIONAL HEALTHCARE COMPANIES

Type: HYBRID

Description:

The Administrative Assistant will provide support to the Organization both locally and globally. This person will assist the current Sr. Administrative Assistant for local and global requests and act as their backup as needed for administrative duties. Coordinates activities between departments and outside parties as needed. This role is part of a global group of Admins that works locally, regionally and globally. Teamwork and collaboration is essential to be successful in this role.

Qualifications:

1) 1-2 years related administrative, operations or project support experience (experience gained in the pharmaceutical/biotechnology industry is preferred)

2)Experience working with senior leaders/management

3)Experience working in a global environment across multiple time zones a plus

4)Proficient in all available tech meeting platforms including in-room technology, video conferences, Google Meets, Zoom, and global webcasts

Responsibilities:

• Highly skilled in Google Suite and able to manage gCal scheduling of department, team and ad hoc meetings with both internal and external stakeholders
• Act as a backup to Sr. Administrative Associate
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
• Collaborative, supports team development, seeks all relevant or useful information for the team, willing to contribute and assist others in the dept as needed
• Manage and plan team events & workshops
• Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)
• Lead the planning of internal meetings requiring sophisticated technology, calendaring and catering, etc.
• Contribute to logistics of internal and external meetings
• Manage departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
• Coordinate collecting and implementing feedback for communications when applicable
• Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent

Acquisition and Hiring Manager throughout the process)

• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
• Manage purchase orders, invoices, payment tracking and vendor maintenance
• Maintain department distribution lists
• Submit facilities, IT, and Site Service requests

À propos de TEKsystems:

Nous sommes partenaires dans la transformation. Nous aidons les clients à activer des idées et des solutions afin de profiter d’un nouveau monde d’opportunités. Nous sommes une équipe solide de 80 000 personnes, nous travaillons avec plus de 6 000 clients, dont 80 % faisant partie du Fortune 500, partout en Amérique du Nord, en Europe et en Asie. En tant que chefs de file de l’industrie des services technologiques complets, des services aux talents et des applications du monde réel, nous travaillons avec des leaders progressistes pour favoriser le changement. C’est le pouvoir d’un vrai partenariat. TEKsystems est une société du groupe Allegis.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.