Administrative Assistant

Langley Community Services Society

LANGLEY COMMUNITY SERVICES –JOB POSTING ADM 23-06

Job Title: Administrative Assistant II

Department: Administration

Start Date: As soon as Possible

Salary: Hourly rate ($23.47-26.97) – depending on qualifications and experience

Hours: (Casual position) on call

Date: November 27, 2023

WHO WE ARE

Langley Community Services Society is a well-established and respected agency that has been serving the

community for over 50 years. We are a dynamic, passionate, curious, and energetic team dedicated to

enriching the lives of Langley residents. We believe that people and culture are our strongest assets, and

our core values revolve around Inclusion and Diversity, Integrity and Respect, Dedication and Excellence

and Collaboration and Partnerships. We are looking for a likeminded individual to join us!

Job Summary:

The Administrative Assistant II provide a variety of reception and general clerical support in the head office

of the Society and is the first impression of the organization. Maintains various records, files and related

filing systems. As part of the team, the Administrative Assistant II meet and greets clients and the public and

also provides clerical support to Program Managers.

Key Duties and Responsibilities:

• Answers phone and /or in person inquiries and routes to appropriate staff members as required.

• Greets client/suppliers/visitors to the Society in a professional and friendly manner

• Assists with client intake by obtaining basic information, assisting in completing forms and

• Sorts and distributes incoming mail and processes outgoing mail/deliveries.

• Provides data input support such as correspondence, meeting minutes, forms, client

• Maintains and updates general information and referral resources for the programs including

• Distributes and posts printed information for clients, families, staff and others

• Performs general data entry functions such as inputting information into databases and contact

• Arranges meetings, schedules appointment, books rooms for meetings. Prepares agendas and

• Ensures that office, meeting rooms, kitchen and other areas are maintained in a clean and tidy

• Performs general word processing and typing from rough draft or general instruction, including

• Operates a variety of office equipment such as computers, printers, copiers, fax equipment and

• Takes inventory, orders and receives materials, supplies and services.

• Grade 12 plus completion of a program of up to one year in secretarial training or office

• Minimum of 1 years recent related experience or an equivalent combination of both

• Proven expertise in various word processing and office software programs, including Microsoft

Reporting relationships

• The Administrative assistant reports to the Program Manager.
  

Required competencies: skills, abilities, training

• Friendly and outgoing personality with a can-do attitude

• Ability to work within a multi-cultural and diverse work environment.

• Demonstrated ability to type 50 words / minute.

• Excellent organizational and time management skills.

• Excellent oral and written English language skills.

• Familiar with using databases and Microsoft office software.

• Able to work independently and as part of a team to provide quality services in the reception

• Flexibility to work in an often-changing environment.
  

Additional Information:

• This is a union position.

• This position is open to all qualified applicants.

• Criminal Record Check is required.
  

TO APPLY:

Please reply by December 8th, 2023,with Cover Letter and Resume, quoting Posting Number ADMIN
23-06 to:
Attention: Greg Davis, Program Manager

5339 – 207 St, Langley, BC V3A 2E6
Email: gdavis@lcss.ca
Fax: 604-533-0020

Please note that only persons selected for an interview will be contacted.