Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Plan, develop and implement recruitment strategies
• Plan and control budget and expenditures
• Oversee development of communication strategies
• Oversee the classification and rating of occupations
• Assign, co-ordinate and review projects and programs
• Organize and administer staff consultation and grievance procedures
• Plan, organize, direct, control and evaluate daily operations