Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Oversee the preparation of reports
• Manage contracts
• Maintain and manage digital database
• Conduct research
• Work with minimal supervision
• Perform data entry
• Provide customer service
• Advise senior management
• Work with the marketing department to understand and communicate marketing messages to the field

Experience and specialization

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Database software
• Human resources software
• MS Excel
• MS Office
• MS Word
• MS Windows
• MS Outlook
• Social Media

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail
• Large caseload

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Judgement
• Adaptability
• Quick learner
• Time management

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan

Financial benefits

• Gasoline paid

Long term benefits

• Group insurance benefits
• Life insurance
• Maternity and parental benefits