Administrative Assistant

Work setting

• Health care institution, facility or clinic

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Oversee payroll administration
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

• Automatic data processing (ADP)
• MS Windows
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Financial
• Business

Area of work experience

• Human resources

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Dependability
• Due diligence