Administrative Assistant

Reports to: Human Resource Coordinator

The Administrative Assistant provides high-quality administrative and clerical support to the Human Resource department and other members of the Management team. This position requires a self-driven, resourceful and task-oriented individual who is willing to accept new challenges in tandem with the organization’s growth. This role will be responsible for ensuring proper work flow of frontline operational procedures by undertaking a variety of administrative tasks that include but are not limited to:

Administrative Support

· Provide direct administrative and office management support to all members of the management and administration team, as directed.

· Provide administrative support for recruitment activities, including scheduling interviews and maintaining candidate records.

· Maintain Records with Completed Vulnerable Sector Screening and TB Tests.

· Conduct daily audits to ensure accuracy and compliance with procedures.

· Handle procurement tasks such as obtaining quotes, managing inventory levels, placing orders, and tracking deliveries.

· Assists in purchase orders and invoicing for department needs.

· Schedule and organize meetings and functions, assist in preparing agendas, take minute and document and track action items.

· Assist in organizing HR events, such as employee engagement activities, wellness programs, or team-building events.

· Assists in planning and arranging special team projects including coordinating venues, catering, and equipment setup.

· Maintain accurate files electronically and in hardcopy to ensure responsible administrative records.

· Coordinate office maintenance and repairs, liaising with building management as necessary.

· Assist in the preparation of reports, presentations, and financial data.

· Handle sensitive information with confidentiality and discretion.

· Assist in the annual audit process by retrieving files from vendors, scanning invoices, and organizing documentation.

· Maintain organized records of all purchasing activities, including contracts, purchase orders, and vendor agreements.

· Maintains accurate records of employee’s requests and forward appropriately.

· Troubleshoot and/or escalate office administration issues.

· Develop and update administrative systems to make them more efficient.

· Facilitate purchases using SLPP vendor accounts and petty cash, ensuring adherence to budgetary guidelines and obtaining necessary approvals.

· Other duties shall be assigned as required.

Qualifications

• Previous experience in administrative roles preferred.

• Bachelors in Human Resource, Business Administration or a related field an asset

• Ability to work independently and take initiative

• Attention to detail with high level of accuracy

• Ability to managing multiple and changing priorities at once

• Minute taking and action item tracking experience

• Excellent leadership skills

• Professional demeanor and strong interpersonal skills.

• Access to a vehicle and a clean driving abstract.

• Satisfactory completion of the Vulnerable Sector Screening

• Proficiency in Microsoft Word and Excel.

• Ability to handle confidential information with discretion.

Other

• Contract Full-time (40 hours per week)

• Monday-Friday 9-5pm

• On site position

• 1-year contract

• Non-unionized position

St Leonard's Place Peel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Should you require any accommodations in advance please let us know.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: $51,000.00 per year

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Brampton, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Experience:

• Administrative: 1 year (preferred)

Work Location: In person