Administrative Assistant

Responsibilities:
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries
- Greet and assist visitors and clients in a professional and friendly manner
- Manage the front desk area, including keeping it tidy and presentable
- Perform general clerical duties, such as photocopying, faxing, mailing, and filing
- Maintain office supplies inventory and place orders when necessary
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system for important documents
- Update and maintain office policies and procedures
- Coordinate meetings and appointments, including scheduling conference rooms
- Make travel arrangements for staff when required
- Handle sensitive information in a confidential manner

Experience:
- Proven experience as an Administrative Assistant or relevant role
- Knowledge of office management systems and procedures
- Proficiency in MS Office (Word, Excel, Outlook)
- Familiarity with Google Suite (Docs, Sheets, Slides)
- Experience with computerized phone systems is a plus
- Knowledge of QuickBooks is a plus

Requirements:
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- Strong attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- High level of professionalism and integrity

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Salary: $18.00-$20.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• On-site gym
• On-site parking

Schedule:

• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Bonus pay
• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Ability to Commute:

• Ancaster, ON L9G 0H7 (required)

Work Location: In person