Administrative Assistant

Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys providing exceptional customer service.

Responsibility:

· Core administrative responsibilities including data entry, filing, photocopying, manage incoming and outgoing mail, and creating letters and memos.

· Create purchase orders and place orders with suppliers.

· Request quotes from suppliers.

· Tracking delivery dates on orders.

· Receive orders, organize, scan and file packing slips.

· Match packing slips to approved purchase orders along with AP invoices.

· Answer and direct incoming phone calls.

· Greet and re-direct customers and couriers.

· Ensure all guests sign-in, have a visitor pass, and are accompanied by astaff member.

· Prepare, receive, and distribute mail/faxes.

· Update and distribute in-house phone list as required.

· Maintain appearance of reception, front lobby and boardroom area.

· Maintain office supplies.

· Maintain inventory list for office and laboratory supplies.

· Maintain and create excel spreadsheets.

· Support the logistics department when required.

· Organizes freight quotes and shipments.

· Coordinate site events when required.

· Accounting admin support including accounts payable, and accountsreceivable.

· Prepare credit applications.

· Book flights and accommodations

· Participate, when requested in department and health and safetymeetings.

· Participate, when requested in internal and external audits.

· Keeps work area clean, neat, and organized.

· Other responsibilities as assigned.

Qualifications:

- Previous experience in an purchasing role is preferred
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and excellent organizational skills
- Ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Knowledge of dental office procedures is a plus
- Familiarity with phone systems and customer service principles
- Data entry experience is preferred

If you are a motivated individual with strong administrative skills and a passion for providing exceptional support, we would love to hear from you. Join our team as an Administrative Assistant and contribute to the success of our organization.

Please note that only shortlisted candidates will be contacted. Thank you for your understanding.

Job Type: Full-time

Salary: $22.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (required)

Experience:

• Administrative experience: 1 year (preferred)

Ability to Commute:

• Langley, BC (required)

Work Location: In person