Administrative Assistant

Our client within the nonprofit industry is seeking a Services Coordinator to join their team in Mississauga, ON. This is a 3 month contract with potential to extend to 6 months. A vulnerable sector & background check are required.

This role is hybrid - 3 days in office, 2 days working from home, Monday to Friday. Must be comfortable with working occasional weekends and after hours for events you will support.

Responsibilities

• Assist the Director in preparing professional reports and presentations
• Summarize and seek out relevant materials and information for the Director's meetings
• Plan and coordinate internal and external meetings for the Director, managing electronic calendar
• Prepare agendas and take minutes for committees chaired by the Director
• Review and sort mail and/or e-mail for the Director's attention
• Provide coverage for other service coordinators as required
• Answer calls for general client inquiries and departmental coverage
• Communicate internally and externally on behalf of the Director
• Act as a conduit of information for the Branch, handling sensitive and confidential information.
• Coordinate and support agency and Branch initiatives, including project plans.
• Administer and organize records for the Branch and archive information
• Organize special projects and events for the Director and Branch
• Support the Director in monitoring department budgets and expenses

Qualifications

• 4+ years of related administrative experience
• Previous experience within nonprofit or dealing with vulnerable populations
• Experience working with cultural and diverse communities preferred
• Ability to take verbatim minutes and prepare summaries
• Proficiency with MS Office and advanced computer skills
• Exceptional communication and interpersonal skills.
• Ability to deal effectively with all levels of the organization and external stakeholders
• Ability to exercise sound judgement, discretion, tact, and diplomacy
• Strong analytical and problem-solving skills
• Extremely detail-oriented with a high level of accuracy

#AltNonprofit

Job Type: Fixed term contract
Contract length: 3 months

Salary: $26.00-$28.00 per hour

Schedule:

• Monday to Friday

Application question(s):

• Are you available for a 3 month contract ?
• Are you available to be on site 3 days per week in Mississauga?
• Which organization did you work for that dealt with vulnerable populations or social services?

Work Location: In person