Administrative Assistant

Employer:

HBC Transportation

Position:

Administrative Assistant

Duration/Type:

Full Time

Location:

33 Armstrong Ave, Georgetown, ON L7G 4S1

Salary:

$25.00 per hour–The gross salary paid will be subject to all applicable Federal and Provincial income taxes and other statutory deductions.

Vacation:

4 % of the gross salary

Hours of Work:

32-40 hours a week. Overtime rate (X1.5) applicable after 44 hours of work per week

Essential Functions / Major Responsibilities

• Assist with the administrative procedures and work in different departments for the supporting roles; Facilitate administrative support tasks including meeting planning, task delegations, calendar establishments, scheduling & confirming appointments & preparing for board meetings etc.
• Screening the incoming emails, post and forwarding them to appropriate departments for replies; Composing and distributing routine correspondence.
• Assist in development and implementation of safe operational procedures which identify and take into account all relevant hazards.
• Maintain drivers log according to MTO & DOT regulations. Monitor CVOR and DOT SAFER record on a regular basis.
• Order office stationery, postage & couriers, supplies, packing material etc. as required.
• Carry out admin activities associated with daily routine company work.
• Prepare presentations, reports and promotional material for meetings with the key clients.
• Prepare and present sales analysis reports and brief the management.

Specific Job Requirements

• 7-12 months’ experience in an administrative position is required; Administrative experience in a transportation company or similar working environment an asset.
• Completion of secondary school is required.
• Highly organized with attention to detail.
• Excellent written, verbal & interpersonal skills.
• Ability to write routine reports and correspondence.
• Possess an understanding and working knowledge of MS Office to include Excel, Word, and Outlook.

Job Type: Full-time

Salary: $25.00 per hour

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Experience:

• administrative position: 1 year (preferred)

Work Location: In person