Administrative Assistant - Development Services (Term)

Are you customer service oriented with courtesy and good judgement? Do you have experience providing administrative support and working with the public? If so, we want you on our Development Services team!

As the Administrative Assistant you will be responsible for support services relative to the day-to-day operation of Planning and Inspections Services and assisting the Manager, Development Services with the completion of activities and projects to support the mandate of the Department.

You will:

• Provide front line service for Development Services including:
  • Front counter reception, telephone, e-mail enquiries (ensure enquiries are directed and addressed in a timely manner).
  • Respond to inquiries and complaints by providing information regarding regulations, bylaws, and legislation.
  • Provide information on development applications, building permits, and business licences.
  • Support staff and clients through scheduling appointments for pre-application meetings and assessing inquiries to provide guidance and information accordingly.
  • Prepare and distribute correspondence.
• Provide administrative support to Development Services including:
  • Receive and process applications, permits, and licences.
  • Draft bylaws and referrals.
  • Research sections of bylaws, BC Building Code, and Local Government Act.
  • Records management.
  • Track invoices, bills, collections, contracts and bonding.
  • Process invoice coding and cost centres.
  • Enter monthly purchase card information.
  • Assemble monthly statistics.
  • Organize department meetings, agendas, and PowerPoint presentations.
  • Record minutes.
• Related responsibilities include:
  • Organize Public Hearings, composing and circulating public notices, agendas and advertisements.
  • Prepare referrals by researching, gathering information, and drafting materials.
  • Provide support to members of Regional Board committees (e.g. PAC, AAC and ECAC). Includes attending evening meetings.
  • Issue civic address records for new properties and clarify existing addresses.
  • File Land Title documentation.
• Projects or initiatives assigned by the Director or Manager.
• Other duties as assigned.

We are looking for someone who is a self-starter, quick learner, and has good judgment when working with the public and staff. You will have excellent communication, interpersonal and problem solving skills paired with proficiency in MS Office. These skills, along with your certificate in office administration and one year related experience will make you an excellent candidate for the role.

This is a 1 year term position with possibility of a 6 month extension. This position works Monday to Friday, 8:00am to 4:00pm and pays $31.97 per hour.

View the full job description and apply at rdco.com/jobs by Sunday, March 31, 2024.

The Regional District of Central Okanagan is an employer of choice made up of a dedicated team of people who care about the community we serve. We are located in one of the most desirable places to live in BC, in the heart of the Okanagan Valley. The appeal of Okanagan Lake and the natural beauty of the surroundings continue to draw people to the valley. Our lifestyle is second to none especially for those who live to enjoy the outdoors.