Administrative Assistant - Edc

Do you have strong attention to detail, communication, interpersonal and organizational skills? Are you able to establish and maintain effective working relationships and have an aptitude for working with the public? If so, we want you on our Economic Development Team!

As the successful candidate, as Administrative Assistant EDC, you will be responsible for providing administrative support to the Central Okanagan Economic Development Committee - a 45 member advisory body made up of elected officials, community partners and industry leaders, including organizing and carrying out all meeting logistics, coordinating meeting material and notices, supporting technical set up, taking meeting minutes, tracking meeting follow-up and action items. You will:

• Provide exceptional customer service as the first line of contact with the public, business community and partner organizations:
  • Monitor and direct telephone, email and in-person inquiries to the appropriate EDC staff or resource.
  • Query clients to assess needs and refer to internal or external resources as appropriate.
  • Schedule meetings, presentations, and site visits.
• Perform administrative functions to support day-to-day operations:
  • Support department financial operations by reconciling purchasing card statements, creating purchase requisitions and liaising with finance department.
  • Arrange and book travel for EDC staff.
  • Source and order office supplies, print materials, conference and tradeshow assets.
• Perform administrative functions related to the Central Okanagan Economic Development Committee:
  • Coordinate committee meetings according to approved annual meeting schedules.
  • Create and distribute meeting agendas and minutes.
  • Coordinate recruitment process for committee members with support of Manager and maintain records of appointees to committees, including drafting appointment letters, creating and updating on-line forms, data entry, website updates and advertisement placements.
• Other duties as required.

To be successful in this role, you will have a certificate in office administration or related area and one year of experience in a customer service focused administrative role. You will have the ability to manage multiple work assignments with strict timelines and changing priorities. Additionally, you will have exceptional customer service skills and the ability to work within a team.

This is a part-time CUPE 338 position that works 26 hours per week with flexibility in shifts and pays $31.97 per hour.

The Regional District of Central Okanagan offers a variety of perks from dental, health and vision benefits, paid vacation, pension plan, training and development, opportunities for advancement, work-life balance, on-site parking, and the opportunity to contribute and make a change within the community.

View the full job description and apply at rdco.com/jobs. This position will close on Thursday, February 15, 2024.

We thank all candidates for their interest - only applicants selected for interviews will be contacted.

The Regional District of Central Okanagan is an employer of choice made up of a dedicated team of people who care about the community they serve. We are located in one of the most desirable places to live in BC in the heart of the scenic Okanagan Valley. The appeal of Okanagan Lake, the natural beauty of the surrounding hillsides and the fragrant orchards and vineyards continue to draw people to the valley. Our lifestyle is second to none especially for those who live to enjoy the outdoors.