Administrative Assistant - External Affairs

YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. External Affairs is an integral part to of YVR’s mission and brings YVR to life. We facilitate access, and create the connections to enable governments, Indigenous communities, airlines, business, and the media to partner with us to advance our strategic objectives in service of YVR’s community mandate.
Position Overview
Are you independent, diligent, proactive, and fun?
We have a full-time, permanent opportunity for an Administrative Assistant in the External Affairs Department. Reporting to the Director, Government Relations, this role will be responsible managing schedules, meetings and communications; invoicing and budgets; and providing meeting support around powerpoint presentations and reporting.
Key Responsibilities Include

• Manage and provide administrative support for the Director in areas including, but not limited to: manage calendar, schedule meetings and travel arrangements, invoice processing, department inventory and purchases, document filing (electronic and hard copies)
• Coordinate internal and offsite meetings, through liaising with internal and external stakeholders, including arrangement of equipment and catering (if required), and securing training facilities and accommodations
• Create and prepare correspondence, such as PowerPoint presentations, reports, agendas, and letters/email
• Assist the team in providing suppliers and service providers with releases and follows up to ensure receipt
• Maintain logs and coordinate updates of KPIs for External Affairs team
• Assist with coverage of other Administrative Assistant or Director during absences
  

Key Qualifications Include

• At least two years’ recent, related experience, supplemented by a one-year certificate in office administration or similar; or an equivalent combination of training and experience
• Ability to speak and write in French is a strong asset
• Excellent working knowledge of MS Office suite of software and extensive experience working with databases. Ability to learn other software such as Maximo and other systems as required
• Experience working with ERM software (Airs, Maximo, Oracle) managing budgets is required
• Ability to multi-task and work under pressure
• Ability to recognize systems or processes that may need to be updated and the ability to bring new initiatives or different processes to the team
  

This position is open to both Vancouver Airport Authority employees and external applicants. Previous job performance will be taken into consideration for all internal candidates that apply for this position.
Salary Range: $56,911 to $74,375 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications and internal equity.
At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning opportunities. Learn more at https://careers.yvr.ca/benefits
Please note that availability may vary based on employment type and is subject to certain eligibility requirements and potential changes by YVR.
Who We Are
YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.
At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.
Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at careers@yvr.ca .