Administrative Assistant, Field

Responsibilities:

• Build good working relationships with the project team to ensure timely, accurate flow of cost related information.
• Enter all Purchase Order Requisitions (P.O.R) into Labour, Equipment and Material (L.E.M) Log with accuracy, on a daily basis.
• Perform accurate and timely collection, entry and verification of timesheets and reconciliation in payroll system.
• Prepare, compile and sort documents for data entry.
• Assist with compiling data and documents for project billings as required and under the direction of the Project Manager.
• Perform general clerical duties including but not limited to; photocopying, faxing, scanning, mailing, and filing.
• Liaise with Accounts Payable & Receivable.
• Assist with onboarding of new hires.
• Submit hiring forms to the Payroll Administrator.
• Assist supervisors with daily communication and transfer of information.
• Attend and take minutes at progress meetings.

Job Specifications:

• College diploma or business training.
• Minimum three years’ experience in an administrative position.
• Minimum one year experience in the construction field.
• Experience in business writing, drafting correspondence, minute taking, reports etc.
• Excellent time management and organizational skills.
• Excellent oral and written communication skills.
• Excellent customer service skills, both internally and externally.
• Proficient using Microsoft Office applications including Outlook, Word and Excel.
• Demonstrated ability to multitask and prioritize daily activities in a fast-paced environment in order to meet deadlines.
• Ability to work independently with minimal direction.
• Ability to work on project construction sites.
• Ability to work various rotation schedules.
• Valid driver’s license and reliable transportation.

Job Types: Full-time, Fixed term contract
Contract length: 3 months

Schedule:

• 10 hour shift

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Construction: 3 years (required)

Licence/Certification:

• Class G Licence (required)

Work Location: In person

Application deadline: 2024-04-17