Administrative Assistant
SHIFT TYPE
Monday - Friday (Days)
DEPT/PROGRAM
Partnerships & Strategy
JOB CLASS
Administrative Assistant 2
EMPLOYMENT TYPE
Full-time
RATE OF PAY
$28.01-$31.57
WORK SCHEDULE
37.50 hours per week as per schedule
EMPLOYEE GROUP
OPSEU
POSTING TYPE
Open
POSTING DATE
December 21, 2023
HYBRID ELIGIBLE
Yes
NUMBER
1
The Director of Health Systems Integration, Partnership & Strategy is currently seeking a full-time Administrative Assistant. The purpose of the position is to provide administrative support/services to programs and departments including organizing information, maintaining budgets and managing schedules.
This position provides administrative support to the following departments within the Partnerships division: Collaborative Learning and Equity, Diversity and Inclusion, Health System Integration and Strategic Projects and Change Management.
Please Note: This position offers a hybrid work environment consisting of in-office and remote work. The two in office locations are: 1-952 Jones Road, Midland ON and 500 Church St. in Penetanguishene.
KEY ACCOUNTABILITIES:
- Organize the activities and schedule of the Directors using independent judgement, discretion and tact to balance competing demands on time.
- Organize and coordinate internal and external committee meetings, including preparation of meeting agendas, coordinating meeting logistics, communicating with meeting attendees and guests and taking detailed meeting minutes.
- Provide exceptional customer service when communicating and collaborating with internal stakeholders, community partners, clients and families.
- Collect and collate information to compose correspondence and/or create reports, presentations, spreadsheets, or other graphics using various software applications (including Microsoft Office Suite, Canva etc).
- Provide administrative support, including meeting coordination and support, to all members of the team.
- Participate in leadership projects, work groups, and committees.
- Support the budget and procurement process through data entry, invoicing, identifying variances, and other duties related to budget.
- Work collaboratively with Financial Services in the preparation of payroll and attendance related records.
- Maintain electronic filing system using corporate filing structure and maintain and organize file sharing on SharePoint.
- Work collaboratively with all Waypoint services.
REQUIREMENTS/QUALIFICATIONS:
- Post-secondary education in an office administrative program preferred
- Three to five years recent related administrative experience in a fast paced office environment, preferably in a hospital setting
- Experience with advanced budgetary practices and process
- Proven advanced level computer software experience including proficiency in Microsoft suite of products and database software
- Experience working with and maintaining confidential information
- Demonstrated analytical & math skills
- Proven ability to take and process minutes of assigned committees/meetings and associated responsibilities
- Proven advanced communication, organizational & interpersonal skills
- Proven ability to adapt readily to change
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
- Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills
- You must meet the requirements of our COVID-19 Immunization Policy by providing proof of full vaccination, or a request and receipt of an accommodation under the Ontario Human Rights Code, including a medical exemption.
HOW DO I APPLY?
Waypoint employees apply through the Employee Self-Service portal at https://employees.waypointcentre.ca and external applicants apply to http://www.waypointcentre.ca/i_want_to/join_your_team by close of business (4:00 pm) on December 30th, 2023 quoting WC23-357. Attach your cover letter and resume detailing why you are interested in this opportunity and how you meet the qualifications and key accountabilities specified.