Administrative Assistant - Government Services

Tsawwassen First Nation (TFN) is a proud Coast Salish nation with our land base situated in Tsawwassen, B.C. on the Salish Sea, near the mouth of the Fraser River. In 2009, the Tsawwassen First Nation Final Agreement came into effect –the first modern urban treaty in BC. TFN is a self-governing First Nation with a busy Government Services department. The department plays a key role in supporting the elected leadership of Tsawwassen Government, including managing meetings for the Tsawwassen Legislature and the Advisory Council. Additionally, the department manages communications and information management functions for Tsawwassen Government.

TFN is seeking a qualified individual to join our Government Services Department in the permanent position of Administrative Assistant - Government Services. This position is full time 5 days (37.5 hours) per week, however we will consider candidates who are interested in a more flexible schedule working 4 days (30 hours) per week. In this role you will be primarily responsible for providing administrative support to the department, including assisting with scheduling, meeting logistics and preparing relevant materials, and taking minutes. You will also assist the Manager of Government Services with providing records management support to other departments, such as file inventories and assistance with transfers to offsite storage. Other job duties include managing invoices and other clerical support tasks for the Government Services and Policy and Intergovernmental Affairs departments. The positions offers the opportunity to learn about Tsawwassen legislative processes and expand your knowledge and skills in the areas of government administration, communications, and information management. The successful candidate is a self-starter, highly organized, eager to grow their technical proficiency with office software, and possesses outstanding communication skills and interpersonal skills. TFN Members who are interested in developing their office administration skills while learning about Tsawwassen Government are encouraged to apply.

Requirements

• Completion of Grade 12 supplemented by training in office administration, plus sound related experience performing clerical functions; or an equivalent combination of training and experience.
• Proficiency with Microsoft Office software including Word and Excel; experience working with SharePoint and/or information management systems would be an asset.
• Previous experience with invoice processing, minute taking, and data entry would be an asset.
• Knowledge and experience working with First Nations communities and governments.
• Understanding of the history and culture of Tsawwassen First Nation and Coast Salish Peoples
• Sound knowledge of business English and proficiency in writing reports and correspondence
• Ability to work collaboratively with others.
• Ability to perform clerical duties with accuracy and detail and in accordance with established regulations, policies, and procedures.
• Ability to prepare and maintain files, records, reports, and related material.
• Ability to prioritize workloads, to work independently with minimal guidelines and supervision, and to perform tasks under periodic work pressure.
• Valid Class 5 BC Driver’s License and access to a reliable personal vehicle.
• Positive attitude and willingness to adapt to an ever-changing workplace.

Wages:$26.80 per hour; excellent benefits including enrolment in the BC Municipal Pension Plan.

Hours of work: Position will be full time (37.5 hours per week) during regular business hours (Mon-Fri 8:30 to 4:30). TFN will consider applicants who are looking for a more flexible schedule working 4 days (30 hours) per week. Some work outside of regular office hours may be required.

Work is performed primarily indoors in an office environment. Remote working may be possible for part of the time.

We wish to thank all applicants for their interest; however, only short-listed candidates will be contacted for interview.

Pursuant to the Tsawwassen First Nation Government Employees Act, first priority in hiring among qualified applicants will be given to Tsawwassen Members, second priority to spouses (as defined in s. 3 (1) of the BC Family Law Act) of Tsawwassen Members, and third priority to members of other First Nations. If you fall within one of these categories and you wish to have this voluntary information considered as part of your application, please indicate the applicable category in your cover letter.