Administrative Assistant, Human Resources

Administrative Assistant, Human Resources

Scope:

Stenberg College is an industry leader with an excellent reputation amongst health care and human service professionals. We take pride in everything we do and truly care about the success of our students and our team.

We are more than a workplace – we're a collaborative hub of diverse backgrounds, talents, and expertise. We are the place to channel your passion, collaborate with top talents, and engage in work that's pivotal to our students, faculty, and the communities they serve.

We have an immediate opening for a Temporary Administrative Assistant who has a meticulous eye for detail and demonstrated document preparation skills to contribute to our Human Resources Department. As a vital part of our fast-paced team, you'll play an integral role in ensuring efficient day-to-day administration, supporting scheduling & contracting, maintaining meticulous personal records, and assisting with projects for various HR assignments.

• Employment Type: Temporary, Full-time, Hybrid
• Contract Period: Immediate start ending Nov 29, 2024
• Location: three days in office, Surrey, BC & 2 days Remote/work-from-home
• Pay Rate: $21-23 per hour

What You Will Do:

• Collaborate with the HR, Scheduling & Contracts Administrator to update electronic file records on SharePoint and Payworks.
• Assist in prefilling HR offer letters and payment schedules, ensuring accuracy and relevance to current pay cycles.
• Assist with the monitoring of related Human Resources documentation for accuracy, consistency, and alignment with business processes.
• Draft various HR employment-related documents, including memoranda, correspondence, reports, and job descriptions.
• Assist recruitment with onboarding and tracking documents for new hires, when required.
• Collect, track, and record employee credentials and pre-requisite documentation to ensure legislative and regulatory compliance.
• Assists with all other duties as assigned.

Who You Are:

As the ideal candidate, you possess a strong work ethic, exceptional organizational skills, and the ability to multitask in a fast-paced, collaborative environment. You bring:

• Experience in a dynamic, team-based environment, adapting quickly to processes and managing high-volume tasks.
• Proven critical thinking and problem-solving skills.
• High proficiency in Windows environment using Microsoft 365, SharePoint, and Excel. Familiarity with DocuSign is a plus.
• Exceptional administration, communication, and interpersonal skills.
• Keen attention to detail, with experience in proofreading, editing, and document formatting.
• Collaborative approach in both independent and team environments.

Qualifications:

• Diploma or degree in Business Administration, Human Resources
• plus A minimum 1-3 years of experience in a clerical or administrative position.
• Proficient with Microsoft Office 365, namely Excel and SharePoint and has HCM system knowledge
• Excellent administration skills

Are you the master of organization, the coordinator of details, and thrive in a team environment? You are invited to apply for this position. Please note, that although we appreciate all applications, only those shortlisted will be contacted for an interview.

To learn more about us, please check out our website at www.stenbergcollege.com

Job Type: Full-time

Salary: $21.00-$23.00 per hour

Work Location: Hybrid remote in Surrey, BC V3T 5X3