Administrative Assistant, Human Resources

Administrative Assistant, Human Resources

Reporting to the Chief Human Resources Officer (CHRO) and within established policies, procedures, and guidelines will provide confidential, administrative support in various areas including complex calendar management and work flow activities, management of correspondence, preparation of documents and presentations, creation and maintenance of spreadsheets, coordination of logistics for meetings, including preparation and distribution of meeting packages and related activities. This role will also oversee special projects as related to process optimization in Human Resources and Payroll and ADP reporting.

Niagara Parks offers a salary of $51,640.84 to $61,664.86 per annum for this position as well as a comprehensive benefit and defined benefit pension plan.

Applications for this position will be accepted until March 15, 2024.

QUALIFICATIONS:

• Post Secondary Diploma/Degree in Office Administration with experience working in a Human Resources department and/or equivalent knowledge and experience.
• Possess strong planning, organization and multi-tasking abilities and will proactively take the initiative for all related administrative duties for the leaders.
• The candidate will interact with multiple internal and external stakeholders and will be required to uphold the highest standard of professionalism and confidentiality.
• Advanced knowledge of software applications such as Microsoft Office, ADP and Parklane.
• Three (3) to five (5) years of progressive administrative and project experience.
• Experience with tracking invoices and costs as it relates to Human Resources projects and budgets.
• Experience in a unionized environment preferred. Strong communication, problem solving, and analytical skills.
• Ability to work in a complex fast-paced environment with strong project management and record keeping skills.
• Excellent interpersonal /communication skills both written and verbal with the ability to foster positive relationships with key stakeholders; Excellent organization skills including attention to detail; knowledge and experience with workflow processes/mapping; ability to manage multiple competing demands.
• Advanced knowledge of computer operations and relevant software applications including MS Word, Excel, PowerPoint, Visio; experience in ADP an asset.
• Strong analytical and research skills; Knowledgeable and up to date on relevant legislation.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support as it relates to correspondences, memos, reports, presentations, contracts, letters, agendas, or meeting minutes, for the Chief Human Resources Officer and Human Resources Managers.
• Ensures the CHRO’s daily activities are coordinated as required (schedule appointments, etc.); makes meeting arrangements as required.
• Prepares correspondence, memos, reports, contracts, agendas, confidential letters, minutes on behalf of the CHRO.
• Organizes and arranges meetings including the preparation of agendas, reports; ensuring the CHRO has all relevant documentation and background information for scheduled meetings.
• Anticipates requirements and assemble the requisite preparatory material and briefings for the meetings and appointments with sufficient lead time.
• Acts as a liaison with other departments to obtain and communicate information as required by the CHRO or staff.
• Composes and replies to routine correspondence; drafts responses of a non-routine nature for approval; responds to routine enquiries from public and staff.
• Prepares reports as required for the department, formats Commission reports for submission.
• Manages departmental budgets, reporting and reconciliation.
• Enters confidential data into the HR/Payroll Information System as required.
• Coordinates a variety of HR projects, e.g. care and concern, security, and ID badges etc.
• Updates policies and procedures and maintains a program for regular maintenance and tracking.
• Assists with the coordination of Union and Management Job Evaluation, processes (entering data, producing reports, maintaining files), scheduling evaluation meetings.
• Maintains and updates grievance tracking systems.
• Assists Talent Acquisition with job postings, sets-up interviews, prepares interview packages, as required.
• Assists in other areas of HR as required to support the Business Partner model.
• Assists with special projects and initiatives as assigned by the CHRO.
• Assists with employee onboarding and offboarding, including paperwork completion.
• Performs a variety of other administrative duties as assigned.
• Assists with recruitment items during peak season.
• Assists with pension and benefits submissions and reconciliations.
• Performs other related duties as assigned.

Job Types: Full-time, Permanent

Salary: $51,640.84-$61,664.86 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount
• Vision care

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Application deadline: 2024-03-15