The opportunity
The Role
- Supporting the Director, IT Projects and IT Projects Department in all aspects of the efficient operations of the department
- Establishing and managing administrative procedures and guidelines to ensure effective coordination and timeliness of responsibilities
- Maintaining a current knowledge of divisional programs, mandates, objectives, issues, budgets and methods of service delivery
- Ascertaining the nature and scope of key issues and concerns, prioritizing and managing using sound judgement and decision-making
- Arranging and attending meetings, preparing agendas, recording minutes and bringing forward pertinent issues and agreements. Conducting follow-up to verify the prompt implementation of agreed-upon courses of action
- Maintaining/coordinating calendars, scheduling meetings, travel and accommodation
- Maintaining confidential files, documents, records on Sharepoint or other corporate directories, establishes records management systems in accordance with BC Ferries' retention schedule and policies
- Providing budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices, liaising with the Finance Department on budget concerns; and verifying, approving and processing all invoices for the administration and contracted routes budgets
- Creating presentations, spreadsheets, Briefing Notes, Memos, Directive and Bulletins and correspondence as required
- Performs other duties as assigned
What you bring to the team
Join us!
Additional information
"We connect communities and customers to people and places important in their lives”
We appreciate the interest of all applicants; however only those selected for an interview will be contacted.