Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Perform basic bookkeeping tasks
• Manage contracts
• Assign, co-ordinate and review projects and programs
• Perform data entry
• Oversee payroll administration
• Provide customer service
• Liaise with management, union officials and HR consultants

Experience and specialization

Computer and technology knowledge

• MS Office
• Quick Books

Area of work experience

• Purchasing, procurement and contracts