Administrative Assistant

Allester Engineering Interior (part of Allester Group) is seeking a full-time or part-time Administrative Assistant in our expanding company. We are looking for a candidate that can work in a fast-paced, team-oriented environment with a positive attitude. This individual will have exceptional communication, analytical, and organizational skills, and the ability to multitask, all while providing great customer service to both our new and long-term clients alike. There will be opportunities to take on additional responsibilities with proven ability.

Job Responsibilities:

• Answer phones and voicemail
• Greet visitors and staff warmly as they enter the office
• Email correspondence with clients in a professional manner
• Filing project documents
• Maintain project files, documents, and associated documentation
• Set up incoming projects by preparing memos and fee proposals for staff as required
• Data entry
• Book travel for staff
• Take meeting minutes
• Maintain a strict code of confidentiality
• Working with the admin team located in the Vancouver office
• Report to the Director of Operations
• Complete other office related duties as required including maintaining a clean and tidy office, coordinating equipment maintenance, and ordering supplies

Job Requirements:

• Certificate, diploma, degree, or equivalent experience working in an office setting
• Fluent in English, written and verbal
• Competent in MS Office
• Ability to follow directions
• Ability to multitask in a fast-paced environment, while adapting to changing deadlines and priorities
• Ability to work as part of a team and individually with limited supervision
• Positive attitude

Job Types: Full-time, Part-time

Salary: $22.00-$26.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 2 years (preferred)

Work Location: In person