Administrative Assistant

Work setting

• Agriculture, fishing and/or forestry

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Prepare and maintain purchasing files, reports and records
• Perform clerical duties, such as maintain filing systems
• Estimate costs
• Complete inspection and test reports
• Complete legal documentation
• Compute shipping costs
• Compile inventory reports
• Complete and process international purchase orders
• Write daily basic progress reports
• Source, select and organize information for inclusion and design the appearance, layout and flow of the Website
• Perform quality control and proofreading

Supervision

• Staff in various areas of responsibility

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Word
• Quick Books
• Adobe Acrobat Reader
• Computerized bookkeeping system

Area of work experience

• Purchasing, procurement and contracts

Type of industry experience

• Food

Specialization or experience

• Specialized environmental skills and knowledge

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management

Additional information

Security and safety

• Criminal record check
• Vulnerable sector check

Transportation/travel information

• Own transportation
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Work with minimal supervision

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site amenities