Administrative Assistant

Cyclone Diamond Products Ltd.

Job Position: Administrative Assistant

Job Type: Permanent, Full-time

Work Location: 7973 Enterprise St, Burnaby, BC V5A 1V5

Language Requirement: English

Cyclone has seen many changes in the cutting, coring and grinding of concrete and stone throughout the years. As technology improves we here at Cyclone will keep altering our products to maximize cutting speeds and product longevity. We are dedicated to professional grade product and strive for customer satisfaction. Cyclone stands behind all product we sell.

Now, we are looking for a permanent, full-time Administrative Assistant to join us.

Job Duties:

• Ensure smooth and efficient functioning of day-to-day office operations and procedures
• Process paperwork including forms, documents, contracts, orders, reports, presentations, receipts, invoices, correspondence, etc.
• Respond to incoming calls, emails, mails, and other messages in a professional and timely manner; direct them to the appropriate individuals or departments when needed
• Prepare, maintain and update files to ensure accuracy, completeness and confidentiality, including contacts, schedules, and reports
• Conduct data entry and data management to ensure that order and shipping information is entered into the company's database accurately and in a timely manner
• Schedule, coordinate, and confirm appointments and meetings
• Coordinate with customers, suppliers, and internal departments to resolve issues and ensure that orders and shipments are processed efficiently and effectively
• Schedule department meetings; record and prepare minutes of meetings as required
• Perform general office tasks, including photocopying, scanning, faxing, and supplies restock and distribution; ensure that all office equipment is maintained in good working order

Qualifications:

⚫ Minimum of one year of work experience in administration

⚫ Proficiency in Microsoft Office and other office software

⚫ Excellent English communication skills, both verbal and written

⚫ Attention to detail

⚫ Ability to work independently and with a team

⚫ Ability to multitask and prioritize tasks efficiently

⚫ Adaptative, confidential, and good at problem-solving

Job Types: Full-time, Permanent

Salary: Up to $21.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (required)

Work Location: In person