Administrative Assistant – Maintenance

YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. Maintenance Department plays an integral part in the continued success and future vision of the Vancouver Airport Authority.

Position overview

Are you independent, diligent, proactive, and fun?
We have a full-time, permanent opportunity for an Administrative Assistant in the Maintenance Department. Reporting to the Director, Maintenance, this role will be responsible managing schedules, meetings, and communications; invoicing and budgets; and providing meeting support around PowerPoint presentations and reporting.

Key responsibilities include:

• Manage and provide administrative support for the Director in areas including, but not limited to managing calendar, scheduling meetings and travel arrangements, invoice processing, department inventory and purchases, document filing (electronic and hard copies).
• Coordinating all aspects of departments office budget – creating desktop requisitions, tracking invoices, analyzing.
• Creating and preparing correspondence, such as PowerPoint presentations, reports, agendas, and letters/email.
• Coordinating department workspace and technology needs; procure necessary equipment and supplies for department operations; ensure supplies inventory is maintained and replenished as required.
• Utilizing Maximo and various tools to construct and disseminate departmental Key Performance Indicators

Key qualifications include:

• Two years’ recent, related experience in administration, accounting, communications, public relations, or graphic design.
• Proficiency with Microsoft Office Suite (specially to operate spreadsheet using Excel and word processing program using Word, Access database).
• Ability to prioritize and manage multiple tasks with a willingness to work under pressure to meet deadlines
• Strong organizational ability.
• Excellent written and verbal communication skills.

This position is open to both Vancouver Airport Authority employees and external applicants. Previous job performance will be taken into consideration for all internal candidates that apply for this position.

As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.

Salary Range : $56,911 to $74,375 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications, and internal equity.

At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning opportunities. Learn more at https://careers.yvr.ca/benefits.

Please note that availability may vary based on employment type and is subject to certain eligibility requirements and potential changes by YVR.

YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.

At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.

Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at careers@yvr.ca.