Administrative Assistant – Operations

YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. Operations Department plays an integral part in the continued success and future vision of the Vancouver Airport Authority.

Position overview

Are you independent, diligent, proactive, and fun?
We have a full-time, permanent opportunity for an Administrative Assistant in the Operations Department. Reporting to the Director, Operational Excellence and Improvement and supporting four Directors on our Operations Team, this role is responsible for managing schedules, meetings, communications, and reporting; tracking budgets and processing invoices; making travel arrangements; and, providing support for meetings.

Key responsibilities include:

• Manage and provide administrative support for Operations Directors in areas including, but not limited to budget management, contract management, business plan reporting, and record keeping.
• Managing calendars, voicemail, and e-mail accounts.
• Coordinating meeting materials including compiling presentations.
• Scheduling, coordinating, and arranging on-site and off-site meetings, including facilities, equipment, and catering.
• Taking detailed meeting minutes.
• Making travel arrangements.
• Posting items to the employee intranet site (ourYVR) including videos, documents, updates, weblinks, as required.
• Utilizing Maximo, a data hub and various other tools to construct and disseminate departmental Key Performance Indicators.

Key qualifications include:

• Two years’ recent, related experience in administration, accounting, communications, or public relations.
• Experience tracking and administering budgets within an ERM framework such as Maximo, Oracle or other business intelligence reporting platform
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, and Word)
• Experience with MS Dynamics 365 or other Customer Relationship Management software solutions
• Ability to prioritize and manage multiple tasks with a willingness to work under pressure to meet deadlines
• Strong organizational ability.
• Excellent written and verbal communication skills.

This position is open to both Vancouver Airport Authority employees and external applicants. Previous job performance will be taken into consideration for all internal candidates that apply for this position.

As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.

Salary Range : $56,911 to $74,375 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications, and internal equity.

At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning opportunities. Learn more at https://careers.yvr.ca/benefits.

Please note that availability may vary based on employment type and is subject to certain eligibility requirements and potential changes by YVR.

YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.

At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.

Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at careers@yvr.ca.