Administrative Assistant Summer Student Position (Ssp)

JOB TITLE: Administrative Assistant Summer Student Position (SSP)

DEPARTMENT: Clerk's Department

REPORTS TO: Clerk and Deputy Clerk

RATE OF PAY: $17.50/hour

POSITIONS AVAILABLE: 1

Position:Administrative Assistant (SSP) Date: February 1st, 2024
Affiliation: Temporary 35 hours/week Rate of Pay: $17.50/hour
Department: Clerk’s Department Location: Municipal Office, 8 Hastings Heritage Way

Qualified candidates are invited to submit a resume by February 15th, 2024 at 4:30 PM to the attention of Jennifer Peplinski, Acting Clerk by email to recruitment@bancroft.ca.

Please clearly state the position title you are applying for in the Subject line.

Position Overview

The Town of Bancroft is hiring an Administrative Assistant, Summer Student position to assist with the daily operations of the Clerk's Department, including administrative tasks as assigned by the General Manager. This is a Temporary position at 35 hours per week, with an anticipated start date of May 6th, 2024 (flexible) and ending September 1st,
2024 (flexible). The rate of pay for this position is $17.50/hour. The preferred candidates will be comfortable working independently and demonstrate core competencies including (but not limited to): communication, team work, and use of technology.

As the Administrative Assistant (SSP), you will learn how to handle challenging situations and develop critical communication skills. You can also expect to develop time management and office administration skills. With an emphasis on learned responsibility, customer service, and organizational skills. Students will be supervised daily by the Clerk, Deputy Clerk, or designated staff, as required.

Responsibilities:

• Develop knowledge of local and regional attractions, events, businesses, services, and community partners;
• Respond to inquiries in a warm, friendly, professional manner (business casual attire required);

• Special projects to help promote economic and community development;
• Share ideas in various areas of service, promotion and displays;
• Assist with the maintenance of physical and digital records
• Supporting the General Manager, as needed.
• Provides secretarial and clerical support to the Clerk/Deputy Clerk
• Assist with statutory powers, duties and administrative functions as required by

Provincial legislation and regulations

Qualifications, Skills & Job Knowledge:

• Excellent communication skills;
• Ability to assist people in a friendly, cheerful manner;
• Interest in developing personal knowledge of local area, community groups and community supports;
• Being a team player;
• Being able to work independently and demonstrate initiative;
• Second language is an asset but not required;
• Computer skills;
• Criminal Record Check required;
• Students who are attending a post-secondary institution in September 2024 preferred.

Working Conditions:

• Working in the Municipal Office;
• Very limited weekend event work as required;
• Sitting at a desk with computer and telephone.
• All Summer Students will be given an opportunity to assist with Town events, meaning some limited weekend work may be available.

The number of available positions is subject to change dependent upon budget approval, and grants received. We thank all applicants who respond to this advertisement. Only those applicants selected for an interview will be contacted. Information collected will be used in accordance with the Municipal Freedom of Information and Protection Act for the purpose of candidate selection. We are an equal opportunity employer committed to inclusive barrier-free recruitment and selection processes. If you require an accommodation or alternative-format, please call 613-332-3331 or email recruitment@bancroft.ca for assistance.

Job Types: Full-time, Seasonal

Salary: $17.50 per hour

Expected hours: 35 per week

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person