Administrative Assistant (Temporary, Part-Time)

Administrative Assistant

Effective Immediately

Temporary, Part-Time (0.4 Full Time Equivalents (FTE), 14 hours per week)

Wage: $21.80 - $24.99 per hour

Posting ID: 24-4003-IE

1. Summary of duties:

• Provides administrative support to clinical programs and services and performs general office duties.

2. Minimum qualifications and position requirements:

• Ontario Secondary School Graduation Diploma or equivalent.
• Demonstrated ongoing effective ability to perform the following:
• accurately type 50 words per minute keyboarding speed;
• use MS Office programs (Word, Outlook, Excel, Powerpoint, Sharepoint), internet and e-mail at an intermediate level;
• quickly learn and work with custom computer programs;
• use excellent written, oral, and interpersonal communication skills;
• edit text for correct spelling, grammar, and punctuation at an intermediate level;
• apply initiative, tact, diplomacy, and judgment in work related and work impacted engagements;
• work well and collaboratively with others;
• work productively and efficiently without the need for close supervision;
• adapt to new, different, and/or changing requirements;
• maintain concentration and focus for extended periods in a busy, fast-paced clinical environment with ongoing distractions and noise to successfully complete assigned tasks in a timely manner;
• multi-task and continually organize and re-organize workload as necessary with competing priorities and demands;
• ensure privacy and confidentiality of information including those relating to clients;
• choose the appropriate course of action and prioritize inquiries;
• schedule appointments, clinics and events;
• provide excellent attention to detail;
• maintain up-to-date immunization according to the most recent edition of the Canadian Immunization Guide and the National Advisory Committee on Immunization; and
• Maintain up-to-date immunization according to the Ontario Publicly-Funded Immunization Schedule and/or the most recent edition of the Canadian Immunization Guide and the National Advisory Committee on Immunization as per the Peterborough Public Health policy, including being fully vaccinated with a COVID-19 vaccine series; and
• TB skin testing is required at the onset of employment and may be required as part of routine TB surveillance or follow-up of potential exposures.

3. Preferred Qualifications:

• Completion of a post-secondary secretarial/Administrative Assistant program (general or medical) or equivalent relevant experience.
• At least six months full-time experience or training in a fast-paced clinic environment.
• Familiar with medical terminology.
• Strong interest and experience working with a diverse population

4. How to Apply:

• Via Indeed, OR in writing via email to: careers@peterboroughpublichealth.ca
• Include your name, the position classification, and the posting ID in the email subject line: Example: “Jane Smith, Public Health Inspector, 24-4001-IE”
• Attach a single file (doc, docx, or pdf) including your cover letter and resume, which addresses the qualifications noted above.

5. Additional Information:

• Applicants are welcome to also apply to Posting ID 24-4002-IE (Administrative Assistant, Part-Time, Regular, 0.6 FTE, 21 hours per week), as these two positions can be filled by one candidate simultaneously.If interested in both positions, please indicate so in your application. Please visit www.peterboroughpublichealth.ca/careers for more information.
• Peterborough Public Health is committed to meeting the needs of persons with disabilities under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) Standards. Accommodation will be provided throughout the recruitment process at the request of the applicant.
• Please note that only applicants to be given further consideration will be contacted for an interview.

Applications to be received no later than:

Friday, February 9th, 2024 at 12:00pm

Job Types: Part-time, Fixed term contract

Salary: $21.80-$24.99 per hour

Expected hours: 14 per week

Benefits:

• Company pension

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• No weekends

Application question(s):

• In addition to this Temporary, Part-Time (14 hours per week week until December 31st 2024) position, are you interested in also applying to a Regular, Part-Time (21 hours per week) position?

Education:

• Secondary School (required)

Ability to Commute:

• Peterborough, ON K9J 2R8 (required)

Work Location: In person