Administrative Assistant

ST. JOHN BOSCO CHILDREN’S CENTRE BOARD OF DIRECTORS

Invites applications for the position of:

Administrative Assistant

Status: Temporary Maternity Leave Contract 15 month contract with possible 6-month extension

Start Date: 25 March 2024

Salary: $20/hour

Position Summary:

Reporting directly to senior management (Executive Director and Director), the Administrative Assistant will be responsible for day to day administrative duties to ensure the smooth running and efficiency of the Centre.

Qualifications

 Three-year college diploma or equivalent in a business administration program or another field of studies relevant to the duties of the position. An equivalent combination of education,

training and experience will be considered.

 Experience in a public sector or childcare setting would be an asset.

 Must have reliable vehicle.

 Ability to speak French is an asset.

Competencies

 Excellent communication skills, presentation, and interpersonal skills (written and verbal)

 Excellent organizational and time management skills

 Ability to work independently and use initiative as well as the ability to work within a team

dynamic across multiple sites

 Growth and adaptive mindset

 Creative problem-solving skills

 Strong proficiency in Microsoft Office Suite

 Attention to detail

Position Responsibilities

 Update website by downloading program plans, menus, newsletters, registration forms, brochures and event calendars.

 Create and maintain parent contact lists and email groupings

 Assist and maintain with all documents pertaining to licensing

 Manage the centre waitlist

 Create and distribute Summer and Fall Registration brochures to all families

 Coordinate PA Day and March Break sign up sheets to all families

 Create staff schedules and manage staff call ins

 Maintain staff logs such as time sheets and absences

 Maintain Children’s files and Emergency Binders

 Complete monthly subsidy billing and attendance

 General Administrative duties such as photocopying, filing and answering the phone

 Complete craft orders

Health & Safety

• Develop and maintain safe environment

• Adhere to Health and Safety practices as outlined in the Policy and Procedures Manual

• Maintain sanitation throughout program hours of areas used by children

• Collaborative Partnerships with Families and Community

• Build and maintain relationships with families

• Communicate with parents

• Access and engage community resources

• Collaborate with parents and other professionals to develop and implement inclusion practices

Demonstrates Professionalism

• Understands and apply the policies and procedures outlined in the SJBCC Policies and Procedures Manual

• Ensure all practices and interactions with staff and children adhere/follow Code of Ethics (CECE)

• Maintain confidentiality

• Engage in regular professional development

• Participate in mandatory staff and team meetings

• Participate in centre wide activities (Year End BBQ, etc)

• Participate in evaluations and implements recommendations of goals as outlined by Executive Director/ Director

• Follow licensing requirements

The foregoing job description reflects the general duties necessary to describe the principal functions of the position and shall not be construed to be all of the work requirements that may be inherent in this role.

Applicant information collected will only be used for candidate selection.

The St. John Bosco Children’s Centre is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights code and the Accessibility for Ontarians with Disabilities Act

Job Type: Full-time

Salary: $20.00 per hour

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Experience:

• childcare administrative: 1 year (preferred)

Language:

• French (preferred)

Ability to Commute:

• Brockville, ON (preferred)

Work Location: In person

Expected start date: 2024-03-25