Administrative Assistant

Responsibilities

Tasks

• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform basic bookkeeping tasks
• Oversee and co-ordinate office administrative procedures
• Document and prepare invoices and work orders
• Supervise and train other staff in procedures and in use of current software

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• MS Office
• Electronic mail

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Quick learner

Benefits

Other benefits

• Other benefits