Administrative Assistant/Bookkeeper

Our company is seeking an experienced Administrative Assistant to manage the office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. Confidentiality, excellent organizational skills and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly. The ideal candidate for this position is a skilled multi-tasker, is reliable and is committed to consistently meeting deadlines, while maintaining complex schedules and managing administrative support. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

RESPONSIBILITIES

• Manage workflow by assigning tasks to other administrative employees, ensuring that deadlines are met and work is completed correctly

• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion

• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, printers, etc.

• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed
• Balance and maintain accurate ledgers
• Match purchase orders with invoices
• Coordinate bank deposits and report financial results on a regular basis to management
• Monitor office expenses and upload into Dext
• Pay vendor invoices

• Prepare quarterly and monthly tax returns, along with payroll, operating and business taxes

SKILLS

• Proficiency in Google, QuickBooks Online, Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner

• Extensive experience with data entry, record keeping and computer operation
• Experience in services related to payroll such as writing checks and submitting payroll taxes

Benefits:

• Extended health care
• Vision care
• Dental care
• Life insurance
• Work from home opportunities
• Flexible working hours
• Casual dress

Job Types: Part-time, Permanent

Salary: $25.00-$40.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift

Ability to commute/relocate:

• POWELL RIVER, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in POWELL RIVER, BC