Administrative Assistant/Office Manager

About us

Blackfire Sprinkler Co. is a small business (5-15 employees) in Clearview, ON. We are professional (yet fun), employee focused, and growing; and our goal is to be the best fire protection company to work for in the Simcoe County area..

Our work environment includes:

• Relaxed atmosphere
• Good people - great team
• Modern office setting in the rural countryside
• Growth opportunities as we grow

Responsibilities:

- Answer and direct emails in a polite and professional manner

- Assist with administrative tasks, including data entry, scheduling appointments, and managing calendars

- Maintain office supplies and inventory

- Assist with basic bookkeeping and payroll tasks using QuickBooks

- Drive company vehicles to job sites, customers, suppliers, etc as required

- Coordinate and schedule meetings and conferences

- Prepare and distribute correspondence, memos, and reports

- Assist with organizing and maintaining electronic and physical files

Experience:

- Previous experience in an administrative role is great, but not mandatory. Willing to hire the right attitude to grow with the company

- Strong phone etiquette and customer service skills

- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) on Mac

- Knowledge of QuickBooks or other accounting software is a plus

- Excellent organizational skills with the ability to prioritize tasks

- Attention to detail and accuracy in data entry and record keeping

- Ability to work independently as well as part of a small team

- Strong written and verbal communication skills

As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. Your attention to detail, organizational skills, and ability to multitask will contribute to the smooth functioning of our team. We offer a competitive salary based on experience.

If you are a motivated individual with excellent administrative skills and don't want to work in the busy city, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.

Job Type: Full-time

Salary: $22.00-$25.00 per hour

Expected hours: 24 – 40 per week

Benefits:

• Casual dress
• Company events
• Flexible schedule
• On-site gym
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus pay

Education:

• Secondary School (preferred)

Experience:

• Administrative/Assistant: 1 year (preferred)
• Customer service: 1 year (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Ability to Commute:

• New Lowell, ON L0M 1N0 (required)

Ability to Relocate:

• New Lowell, ON L0M 1N0: Relocate before starting work (required)

Work Location: In person